Administrative Assistant - Urgent Care - Administration - Full Time (50749)

Wellspan Health System York, PA
General Summary:

Under the supervision of a department director or a group of managers, performs diversified and confidential secretarial duties. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects, and/or processes as assigned.

Duties and Responsibilities:

1 Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.

2 Answers telephones, routes callers, takes messages and provides routine information to callers.

3 Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.

4 Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.

5 Collects information needed by supervisor for conferences and reports.

6 Composes letters and memoranda from dictation, verbal direction or from knowledge of appropriate policy or procedures.

7 Sets up and maintains files and records which may contain confidential information.

8 Takes and transcribes dictation of a highly confidential nature.

9 Compiles data for and prepares regularly scheduled or special reports, analyses and statements.

10 Enters and/or retrieves data from established computer files using knowledge of various computer software applications.

11 Opens and routes incoming mail; distributes correspondence and other material to staff.

12 Administers/coordinates programs, projects, and/or processes as assigned.

Required Skills

* Basic computer skills; excellent interpersonal/communications skills; Transcription skills

Required Experience

* Associate's Degree

* 2 - 3 years experience as an Administrative Assistant

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