Secretary Receptionist

Fresenius Medical Care Yanceyville, NC
PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

* Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:

* Preparing and typing routine correspondence, form letters and reports

* Answering telephone & routing calls to the appropriate person,

* Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.

* Setting up and maintaining filing systems and basic databases as applicable.

* Completing forms and reports as required by the various company offices and outside vendors and agencies.

* Recording the minutes of meetings and providing the resulting documents as necessary.

* Making copies of correspondence and other printed matter as required by manager.

* Preparing purchase orders using the appropriate software application.

* Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.

* Distributing incoming mail.

* Maintaining calendar and daily schedules.

* Scheduling appointments & arranging meetings.

* Maintaining inventory of the necessary office forms and supplies.

* Assisting with various basic personnel administrative functions as needed.

* Acting as backup to other clerical personnel in office as needed.

* Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.

* Assists with month-end reporting requirements

* Assists in auditing records for ongoing compliance with medical records standards.

* Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

* Prepares medical records for facsimile or mail related to travel, transplant, disability and others.

* Organizes travel for patients by contacting and providing requested medical records.

* Coordinates with transient patient paperwork.

* Coordinates transfer placements and confirmations along with Clinical Manager.

* Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.

* Assist with medical appointment referrals and scheduling.

* Assist with transportation coordination and referrals.

* Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.

* Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.