Clinical Scheduling Coord, Health Studies
Berkeley College
 Woodland Park, NJ

Berkeley College, with campuses located in the New Jersey/New York metropolitan area, seeks a Clinical Scheduling Coordinator. The Clinical Scheduling Coordinator works with multiple clinical sites to coordinate clinical rotations for students enrolled in the nursing and patient care technician programs. This position is a full-time, 12-month, administrative staff appointment.

It is essential that the Clinical Scheduling Coordinator have an active New Jersey nursing license with a minimum of five years of nursing experience. A background in higher education instruction is preferred. A Bachelor Degree is required, while a Master's Degree is preferred. In order to be successful, the Clinical Scheduling Coordinator must have strong communication and administrative skills.

A more detailed description of the position is as follows:

Clinical Sites

  • Identify, recruit, and tour potential new clinical sites
  • Collaborate with agency staff to establish new clinical contracts, renew contracts, and maintain currency in all contractual agreements
  • Coordinate with clinical sites to plan for and schedule student clinical rotations
  • Conduct annual site visits to clinical sites
  • Attend all required meetings at clinical sites
  • Collaborate with site coordinators and clinical faculty to evaluate clinical sites

Clinical Program

  • Identify potential student learning experiences in established clinical sites
  • Plan the clinical schedule, based on anticipated and current enrollment levels
  • Prepare site-specific orientation materials/documentation for all students entering clinical rotations
  • Schedule all clinical orientations and notify all student clinical rotation groups and relevant clinical faculty
  • Schedule any make-up clinical rotations for students
  • Verify and maintain required clinical clearance records (CPR certification, health clearance, background check, resume, required clinical training modules, etc.) for both clinical students and clinical faculty. Submit required clinical clearance records to clinical sites
  • Prepare and submit clinical clearance attestation letters for clinical sites
  • Maintain all files related to clinical rotations

General Program

  • Proactively follow departmental processes and procedures to address any issues related to academic difficulties, clinical compliance, and clinical competencies
  • Collaborate with the Registrar to determine the Nursing program course schedule

Faculty Coordination

  • Inform the Department Chair of the need for additional clinical faculty
  • Maintain a current list of approved clinical faculty by clinical specialty
  • Schedule both Clinical Site Orientation and Berkeley College Orientation sessions with new clinical faculty
  • Schedule routine meetings with and serve as a resource for clinical faculty
  • Provide thoughtful input into the evaluation process of clinical faculty
  • Distribute, collect, and maintain required student evaluation forms, agency evaluation forms, and clinical teaching forms
  • Ensure clinical faculty compliance with attendance procedures by supporting clinical faculty in the documentation of clinical rotation make-ups
  • Develop and maintain a clinical faculty mentor program designed to support new faculty in teaching-related activities, such as: (1) understanding their role as teachers, (2) proper use of the grading system, (3) conducting pre- and post-clinical conferences, (4) handling challenging student situations, (5) Canvas procedures, (6) attendance requirements, and (7) Berkeley College expectations.
  • Observe all new clinical faculty at the sites during their first term of employment
  • Observe all clinical faculty annually
  • Collaborate with the Department chair and Associate chair to complete annual evaluations of all clinical faculty


  • Teach a minimum of three courses during the academic year


  • Other related duties as assigned by the Program Director or Dean

We are an Equal Opportunity Employer who actively supports equal access for all people, and we consider applicants for all positions regardless of Race, Color, Religion, Creed, Gender, Age, National Origin, Marital or Veteran Status, Disability, Sexual Orientation, Gender Identity or any other legally protected status.