Senior Admin Assistant

InVision Human Services Wexford, PA
InVision Human Services is a $36 million company headquartered in Wexford, PA with locations throughout Pennsylvania. We are currently recruiting for a full-time Senior Administrative Assistant to provides administrative support to assigned program and Executive Team Members.


* Provides administrative support on issues and concerns requiring the utmost of confidentiality.

* Assists in coordination of corporate events and actively participates on planning committees.

* Maintains executive meeting spaces, setting up prior to meetings, ensuring a clean space, and stocking meeting supplies.

* Prepares for Board of Director meetings by coordinating meeting space, supplies, and coordinates with staff liaisons and the Manager of Executive Administration to assist in the distribution of complex and confidential materials.

* Participates in Board of Director meetings to assist in documenting meetings and general event management.

* Provides administrative support including: completion of reports, filing, mailings, copying/collating, completion of letters/memos using Microsoft Office suite.

* Schedules, coordinates and prepares for executive meetings and management meetings.

* Manages travel reservations for employees.

* Creates and maintains effective interpersonal working relationships.

RequirementsAssociates Degree or Business school certificate from an accredited school is preferred. Requires 2-3 years of administrative experience with recent experience supporting senior management staff. Must possess excellent interpersonal skills to handle sensitive and confidential situations, as position continually requires demonstrated poise, tact and diplomacy. Experienced with Microsoft Office Suite.

Other Requirements

* Proven ability to handle confidential information with discretion

* Ability to effectively present information to senior management, and/or Boards of Directors.

* Ability to write reports and business correspondence

* Ability to comprehend and apply basic mathematical concepts--analytical ability is required to gather and summarize data and prepare reports in written, oral, or diagram form

* Competency in prioritizing multiple and competing projects

* Occasional travel required

* Must be open to working occasional non-traditional hours

InVision is on the cutting edge of the Human Services industry and we are always looking to grow our company from within. We offer a full-time position with great benefits and paid time off.

InVision Human Services is committed to providing equal opportunity in employment for all persons, and prohibits discrimination in employment because of race, sex, age, national origin, religion, marital status, disability, sexual orientation, or any other basis that is prohibited by federal, state, or local laws. We do not discriminate against individuals with physical or mental disabilities, disabled veterans, or veterans of the Vietnam era, and will provide equal employment opportunity for such individuals.Apply On lineSend This Job to a Friend

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