General Affairs Specialist

Hyundai Transys Georgia Powertrain, Inc
 Remote
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Position Summary:

The General Affairs Specialist is responsible for activities related to maintaining the general material facility of the building and the property of Hyundai Transys Georgia Powertrain Inc. This position will also support the other divisions of the Human Resources as needed and as assigned.

Essential Functions (include but are not limited to):

Corporate:

  • Adheres to the Hyundai Transys Georgia Powertrain policies and procedures
  • Learns, demonstrates and upholds HTGP Core Values
  • Complies with all HTGP Certification standards; Management System (IATF16949), Environmental ISO 14001 and Health and Safety OHSAS 18001 policies and procedures
  • Treats all HTGP team members with respect and professional courtesy
  • Always strives to maintain a positive work environment
  • Manages the department budget efficiently as per approved annual budget
  • Performs additional assignments / duties as required by management

EHS:

  • Adhere to all safety policies and procedures
  • Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
  • Meets company safety goals

Technical:

  • Meets and greets visitors.
  • Acts as interpreter & translates written material as necessary.
  • Assists with general facility-related issues.
  • Assists with company cell phone program.
  • Distributes daily mail and overnight packaging
  • Establishes and maintains highly organized General Affairs filing system.
  • Coordinates travel & accommodation arrangements for all HTGP employees and visitors (when needed) traveling to HTGP.
  • Handling expense reporting, invoice processing for GA activities
  • Orders and maintains office supplies
  • Coordinates company Team Wear program
  • Coordinates relocation activities including (but not limited to) housing, schools, utilities and driver’s licenses per company policy
  • Assists with company automobile program including car replacement, tags, insurance, maintenance and accident reporting.
  • Assists with coordination of company events & activities.
  • Generates reports and other information as requested by management team members.
  • Responsible for supporting CEO including (but not limited to) scheduling, handling visitors and answering questions and requests

Leadership:

  • Leading by Example-Sets example for fellow co-workers within field of work by demonstrating behaviors with professionalism and responsibility
  • Lead collaborative and informative meetings to resolve tor improve HTGP performance.
  • Proactively meets HTGP KPI requirements in order to meeting organizational goals.
  • Actively support all HTGP GA programs/polices
  • Clearly communicates HTGP’s GA performance, goals & progress to all employees at HTGP

Education

  • High School/GED
  • 4 Year Degree or comparable background of work related experience in facilitation and/or instructional systems design

Reporting:

  • Reports to: GA Assistant Manager
  • Direct Reports: 0 - 3

Competency Requirements

SUPERVISORY COMPETENCY

Effectively demonstrates leadership/management competencies; communicates critical issues to manager in a timely manner; meets deadlines; manages and resolves conflicts in a positive manner; creates a positive work environment; coaches and mentors Team Members; facilitates Team Member learning; clearly defines development expectations; measures results/outcomes; understands importance of labor relations; manages Team Member/ unit performance; determines objectives/strategies; controls budget/resource utilization; meets unit/department goals; effectively uses process/project management principles; demonstrates and applies policy and procedures to achieve area business results; develops and implements countermeasures to eliminate root cause and prevent problem recurrence; provides data as needed.

CORE COMPETENCIES

  1. Communication: Works to insure respectful, timely, accurate and appropriate communication across all levels of the organization.
  2. Initiative: Proactively identifies problems and takes action in light of this identification to address current or future problems.
  3. Engagement: Engages team members in developing goals, executing plans and delivering results (output). Motivates team

members through clear and consistent communication. Models adaptability. Uses collaboration and influence skills to achieve successful outcomes.

  1. Leads by Example: Sets a good example for peers to follow.
  2. Integrity: Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments
  3. Customer Service Orientation: Focuses efforts on discovering and meeting the customer’s needs. Develops trust in all relationships internally and externally.
  4. Work Habits: Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
  5. Analytical Skills / Problem Solving: Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step by step way. Systematically organizes the parts of problems. Makes systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.
  6. Flexibility / adaptability: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accepts change in organization or job requirements.
  7. Works Safely: Strives for an accident-free workplace. Keeps safety at the “heart” of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.
  8. Team Work: Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group efforts.
  9. Mutual Respect and Support: Works cooperatively with others. Welcomes and takes advantage of opposing ideas and opinions. Is always respectful to others.

TECHNICAL COMPETENCY*

Displays knowledge & skills necessary to perform assigned duties; understands Processes, procedures, standards, methods and technologies related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; keeps current on new developments in field of expertise: effectively uses available technology (automation, software, etc.)

*Applies companywide but are specifically defined per position essential functions.

Physical Task

Demand

Remark

Physical Task

Demand

Remark

Stand / Walk

Frequent (34 - 66%)

Forceful Grip

Occasional (5-33%)

Sit

Frequent (34 – 66%)

Fine Manipulation

Constant (67-100%)

Computer work

Bend/Stoop/Squat

Rare (1 - 5%)

Lift

Occasional (1 – 60 reps)

25 lb max

Forward Reach

Occasional (5-33%)

Carry

Occasional (1 – 60 reps)

25 lb max

Overhead Reach

Rare (1 - 5%)

Push / Pull

Occasional (1 – 60 reps)

40 lb max

Physical Demands and Work Environment

  • This position is in an office environment

Position Requirements and Qualifications

  • 2 – 5 years job related experience within the same or similar industry preferred

Software Skills Required

  • MS-Excel
  • MS-PowerPoint
  • MS-Word
  • MS-Outlook
  • ADP
  • Groupware
  • VAATZ
  • SAP

Other Information

  • Position may require domestic or international travel.
  • Flexibility in working hours to include nights, weekends and holidays as required.
  • OT required as needed.
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