Request for Proposal
United States Institute of Peace
Research Analyst, Policy, Learning and Strategy Center/Learning, Evaluation and Research Team
Release Date: October 14, 2020
RFP Due Date: 5pm [EST] on October 28, 2020
Refer Questions to:
Submit Proposals to:
Pertinent responses will be made available to all offerors by e-mail. No inquiries will be accepted after specified time and date.
The response must be submitted by time and date listed above to be considered.
Proposal Submission Requirements:
Any proposal that does not contain all items listed in the Submission Requirements section below may be considered nonresponsive. For more detail including corresponding evaluation criteria, please see “Evaluation Criteria and Submission Requirements“ section below.
- Technical proposal (maximum 2 pages)
- Cost proposal
- Certification Page
- Introduction and Background
USIP is a national, nonpartisan, independent institute, founded by Congress and dedicated to the proposition that a world without violent conflict is possible, practical, and essential for U.S. and global security. In conflict zones abroad, the Institute works with local partners to prevent, mitigate, and resolve violent conflict.
The Center for Policy, Learning, and Strategy (PLS) serves as USIP's hub to forge greater internal coherence across programs and centers and to facilitate mutual learning with external actors engaged in peacebuilding. Within PLS, the Learning, Evaluation and Research (LER) team aims to make USIP a more evidence-based, learning and impactful organization. LER is the Institute's hub for standards on project design, monitoring and evaluation (M&E), learning, and research. The team works to enhance and strengthen the systems and practices for capturing, sharing, and leveraging knowledge across USIP to enable learning and improve decision making at the project, program, and organizational levels. LER provides direct technical assistance at the programmatic and project levels to strengthen research, design, M&E, and learning. At the organizational level, LER manages the Institute's systems and tools for tracking progress and learning to inform strategic-level decision-making. These activities help ensure that USIP is producing and leveraging stronger evidence and that staff are able to learn from that evidence and apply it to their work moving forward.
II. Purpose of the RFP
The research analyst will be part of the Policy, Learning and Strategy Center/Learning, Evaluation and Research Team at USIP. He/she will support the Progress Tracking and Learning Strategy. The research analyst will have a B.A., an M.A. level and 1-2 years of demonstrated experience in monitoring & evaluation and/or research, with particular focus on data analysis and report writing.
III. Scope of Work
The research analyst will support the Progress Tracking and Learning Strategy (PTLS), which enables the Institute to measure, demonstrate and draw lessons from its efforts to meet the objectives and priority actions in the USIP Strategic Plan (FY20 – FY22).
The research analyst will work primarily on the annual review/evaluation of the USIP strategic plan, which will include:
- Assisting with the cleaning, managing, analysis and synthesis of primary and secondary, qualitative and quantitative data;
- Supporting the collection of primary data (semi-structured interviews, focus groups, surveys);
- Drafting analysis of data sections/briefs and contributing to the drafting and completion of the final report;
- Assisting with the validation of the main findings and the dissemination of the final report;
- Assisting with the design and organization of learning sessions from the main findings;
- Assisting with the development and implementation of tools for the Progress Tracking and Learning Strategy (PTLS), such as the case study template, policy framework, and conflict assessment framework
- Conducting desk research for evaluations and case studies
- Assisting on administrative tasks, including logistics, and note-taking at meetings and events.
- Collaborating with other team members and contribute productively to the team's work and output
- Performing other duties as assigned.
Estimated Due Date
Assist with the cleaning, managing, analysis and synthesis of primary and secondary, qualitative and quantitative data
Support the collection of primary data (semi-structured interviews, focus groups, surveys)
Drafting analysis of data sections/briefs and contributing to the drafting and completion of the final report
Assist with the validation of the main findings and the dissemination of the final report
Assist with the design and organization of learning sessions from the main findings
Assisting with the development and implementation of tools for the Progress Tracking and Learning Strategy (PTLS), such as the case study template, policy framework, and conflict assessment framework
Conducting desk research for evaluations and case studies
Level of effort
- This is a full-time (40 hours per week) position for 30 weeks.
Expected Type of Contract: Labor hour
IV. Submission Requirements
To be considered under this RFP, please submit the following:
- Technical/Narrative Proposal (no more than  pages)
The narrative proposal should include the following sections:
- Motivations: summarize your motivations for applying, including your interest in data analysis, evaluations and report writing.
- Previous Experience: Based on the information provided, describe your knowledge of data analysis and data collection, development of recommendations, and report writing. Describe at least two projects of similar scope and complexity the offeror has worked on previously. Provide a point of contact with telephone number and email address for each of the described projects.
ii. Curriculum Vitae
Please provide a CV of no more than three pages. CVs will not count as part of the insert number pages of the technical proposal.
iii. Cost Proposal
The cost proposal shall include a detailed budget and a budget narrative, to include Offeror's proposed daily rate, number of days for each of responsibilities described above, and any additional expected expenses. Budget must be in US dollars and in a spreadsheet format (e.g., Excel).
- Certification Page
Sign the Certification Page on the last page of this RFP and submit with the proposal.
ii.Financial Management Assessment Form
Organizations must complete the Financial Management Assessment Form or provide a copy of the offeror's financial audit from the prior fiscal year.
- Selection Process
October 14, 2020
October 21, 2020
Questions concerning RFP and project emailed to firstname.lastname@example.org no later than [5pm] Eastern Standard Time.
October 23, 2020
Answers to questions will be made available to all offerors.
October 28, 2020
Proposals are due no later than [5pm] Eastern Standard Time. Late submissions may not be accepted.
November 2, 2020
Interviews with shortlisted applicants
November 4, 2020
Notification to selected offeror
November 9, 2020
Estimated project commencement date
- The USIP Selection Committee will review all proposals received on time using the selection criteria established in this RFP based on the best value offered to USIP. The Selection Committee reserves the right to reject any or all proposals, in whole or in part, to award multiple contracts, and/or to enter into negotiations with any party, in the best interests of the Institute. The Institute may cancel this RFP at any time prior to contract award.
- Proposals will be judged as follows. For more detail on each submission requirement, see the Submission Requirements section of this RFP.
Corresponding Submission Requirement
Detailed technical proposal
Detailed technical proposal
Detailed cost proposal
General Instructions and Terms
- Complete proposals must be submitted by email to email@example.com by 5pm on October 28, 2020.
- The Institute is not liable for any costs incurred by offerors prior to issuance of an executed contract with the Institute.
- Submissions must be typed and submitted electronically and must include all submission requirements outlined in the Submission of Requirements section of this RFP. No changes or corrections to a response will be allowed after the deadline.
- All submissions should be in English and US dollars.
- Any questions concerning this RFP should be directed to David Connolly at firstname.lastname@example.org. Pertinent responses will be made available to all offerors by email. No inquiries will be accepted after specified time and date.
- Any proposal not addressing all RPF requirements may be considered non-responsive. Late proposals may be rejected as non-responsive.
- This RFP is not an offer to enter into an agreement with any party, but rather a request to receive proposals from offerors (organizations or persons) interested in providing the services outlined herein. Such proposals shall be considered and treated by USIP as offers to enter into a contract.
- USIP shall not be obligated for the payment of any sums whatsoever to any recipient of this RFP until and unless a written contract between the parties is executed.
- Unless stated otherwise within this RFP, the selected Contractor shall be responsible for providing all equipment and/or supplies required to perform the services.
- The selected Contractor shall not discriminate against any person in accordance with Federal, state, or local law.
- The submission of any materials to USIP in response to this RFP will constitute (i) a representation that the Offeror owns or has unrestricted license to use and license such materials and all intellectual property expressed therein; and (ii) the grant of a non-exclusive license to USIP to use such materials and intellectual property for any purpose, including specifically the evaluation, negotiation, and documentation of a contract with any party.
- Offeror will commit to adhering to the attached USIP Terms & Conditions, else risk removal from consideration. Exceptions to these terms must be clearly outlined in an annex to the Technical Proposal.
(Please submit with the proposal)
- The Offeror certifies that: (1) Prices in the offer have been arrived at independently without consultation, communication, or agreement with any other competitor; (2) Prices in the offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other competitor before bid opening or contract award unless otherwise required by law; and (3) No attempt has been made or will be made by the offeror to induce any other competitor to/not to submit an offer for the purpose of restricting competition.
- The Offeror certifies that it will not provide covered telecommunications equipment or services to USIP in the performance of the contract, subcontract or other contractual instrument resulting from this solicitation. Covered telecommunications equipment or services is defined here: 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
- If Offeror is not able to certify statement B above, Offeror must provide a description of the covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible. The disclosures must be provided to USIP as an attachment to this certification form.
On Behalf of Offeror
Signature of Authorized Official
Printed Name of Authorized Official
USIP's Terms and Conditions can be found here.