Operations Manager, Global Energy Program
World Resources Institute
 Washington, DC

Job Summary

Reporting to the Global Energy Director, you will support the Global Energy Program with budgeting, grant management and reporting, human resource management, development, and other strategic and administrative tasks. We require a detail-oriented, highly organized, independent individual. You will manage multiple projects with varying deadlines and be adaptable to rapidly changing priorities.The main areas of responsibility will include the following:

Job Responsibilities

Budgeting and Financial Management (30% of time required)

  • Prepare and manage the Global Energy Program's annual overall budgets as well funder-specific budgets including monitoring monthly expenses and updating budgets monthly.
  • Oversee Project Coordinators in their routing budgeting and financial management tasks.
  • Coordinate and lead monthly, quarterly and annual financial review meetings.
  • Work closely with other program, center, and IO PCs to ensure successful collaboration. Identify and mitigate funding risks.
  • Review and track monthly expenses and staff labor hours.
  • Assist with expense reports, invoicing and other transactions.
  • Comply with all internal WRI budgeting and contract processes and deadlines.
  • Develop and put in place new systems and approaches to more efficiently manage the Global Energy Program's finances and development.
  • Represent the Global Energy Program in all finance and operations-related meetings.
  • Assist in fundraising tasks, including creating budgets for funding proposals, drafting funder proposals, and donor stewardship.

Grants and Contracts Management (30% of time required)

  • Prepare and maintain sub-grant and contract agreements with partners and contractors including educating them on expectations, and ensuring timely and accurate collection of progress and financial reports.
  • Assist Global Energy Program Directors, Pillar, and IO Leads in ensuring compliance with the terms and conditions of complex international and multi-lateral grants and contracts including timely submission of funder financial reports, collection and payment of contract invoices, adherence to funder restrictions
  • Ensure that the Global Energy Program complies with funder-specific and WRI financial requirements and best-practices.
  • Assist in tracking contract deliverables to ensure that they are submitted within the period of performance and coordinate the submission of invoices.

Operations and Administration (40% of time required)

  • Serve as head of the Global Energy Program's administration and operations: manage work space allocations for staff and interns, support staff hiring, on-boarding and exits, coordinate annual performance review.
  • Lead the program in the use of our CRM software, Salesforce including rolling out expanded and consistent use across teams.
  • Develop and roll-out a standardized project management and reporting system, with support from program leadership.
  • Assist Program staff with administrative tasks such as managing schedules, coordinating meetings, providing logistical support for events and meetings, weekly reporting and other administrative duties as needed.

Job Qualifications

  • Minimum of 3 years of relevant, full-time work experience
  • Master's degree (or bachelor's degree with 2 additional years of relevant experience)
  • Assertive, detail-oriented, strong organization skills with a strong interest in program operations/coordination, budgets, and administrative work.
  • Self-motivated with an ability to juggle multiple priorities, handle assignments independently, and work under tight deadlines.
  • Demonstrated capacity to work well under pressure with competing demands.
  • Patience and perseverance in understanding and explaining issues to partners and contractors, particularly with regard to grant compliance and monitoring.
  • Strong process orientation with sensitivity to quality.
  • Ability to work independently with minimal supervision.
  • Strong writing, database management, and proofreading skills.
  • Excellent communication skills, including the ability to work well in a team.
  • Strong computer skills including high level of comfort with Microsoft Office (e.g., Outlook, Word, Excel, SharePoint, PowerPoint, etc.), web-based communications (e.g., Skype, GoToMeeting, etc.), and Internet research.
  • Familiarity with database software and management (such as Salesforce, Concur, Cognos, TM1, etc.) preferred.
  • Staff management experience preferred.
  • US work authorization is required. WRI cannot offer visa sponsorship for this opportunity.

Program Overview

WRI's vision is for clean energy to be available, affordable and accessible for all the world's people. Our projects and partnerships make the demand for clean energy visible and actionable. We focus on: (1) mobilizing large energy users such as business and governments to purchase renewable electricity and pursue efficient, zero carbon buildings; (2) shifting and implementing new planning, policies and utility governance to speed deployment of clean and renewable electricity; and (3) improving energy access by identifying and matching unmet demand for energy services, including new finance and clean energy business models to improve development outcomes.

WRI is committed to ensuring gender equity across our program portfolios. As such, you are expected to incorporate attention to gender where appropriate.

How to Apply

Applicants must apply through the WRI Careers portal to be considered.

WRI Overview

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world's greatest environment and international development challenges, and improve people's lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $120 million. Founded in 1982, WRI has a global staff of 800+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico and the United States as well as a growing presence in other countries and regions.

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.

The World Resources Institute is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people's lives. As an Equal Opportunity Employer, it is WRI's policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI's global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.