Administrative Assistant - Public Sector
Splunk
 Washington, DC

Role: Administrative Assistant

Location: McLean, VA (once office reopens)

Are you crazy organized, meticulous, and love making sure leaders stay on top of their game? Do you thrive in a fast-growing environment? Are you relentless in your development? Then we have a home for you at Splunk! The Administrative Assistant at Splunk will be responsible for supporting our GVP of Public Sector. This position requires initiative, attention to detail, and the ability to learn quickly. You should expect to manage internal and external relationships, work with senior executives and external customers, and possess superb communication skills. This is an ideal position for a hard working, career AA who works well under pressure, is a self-starter, is passionate about delivering strategic value, and wants to work in a dynamic, fast-moving, environment. This role reports directly to the GVP of Public Sector.

Responsibilities:

  • Calendar management - organize all meetings including but not limited to team meetings, offsite meetings, customer, and internal business partner meetings across international time zones.
  • Schedule and coordinate logistics for meetings, conferences, and special events (onsite & offsite)
  • Expense reporting and purchasing.
  • Schedule and coordinate travel.
  • Organize, prioritize, and coordinate multiple work activities with demonstrated ability to meet deadlines.
  • Act as a liaison for GVP, relaying and exchanging information with others including Splunk senior leaders and other organizations or constituents.
  • Organize and coordinate All Hands meetings and forecast calls.
  • Help to set agendas, create meeting notes, and track action items from weekly staff meetings.
  • Track team budget and hiring targets.
  • Provide backup support for other executives.

Requirements:

  • A minimum of 3+ years work experience in the capacity of an Administrative Assistant supporting reporting to an executive.
  • Incredibly bright, high-energy individual, with a passion to learn and chip in.
  • Deep experience performing administrative work that requires analysis, initiative, discretion, and independent judgment. Detail-oriented and customer service focused.
  • Flawless execution of administrative activities, with extreme focus on the specifics, organization and process.
  • at ease with frequent access to confidential information and ability to exercise extreme discretion.
  • Excellent written and verbal communication skills. Strong editing skills.
  • Demonstrated ability and desire to continuously acquire new competencies.
  • Ability to be flexible in response to changing focus and needs.
  • Strong relationship management skills, build a personal network throughout the company.
  • Ability to prioritize long task lists and meet deadlines with little direction in an often highly ambiguous environment.
  • Ability to actively manage projects in a fast-moving, high pressure environment.
  • Flexibility working independently or collaborating with a variety of teams.
  • Ability to quickly learn and follow org policies, practices, and operations.
  • Ability to work well across the organization with employees of all levels and in all departments.
  • Strong Excel, PowerPoint, Outlook and calendaring skills.
  • Experience supporting a fast-paced Engineering organization is highly desirable.
  • Must live in the McLean, VA area near our office

Education:

  • Bachelor's degree or equivalent experience required.
  • Must currently be authorized to work in the United States on a full time basis

About Us:

  • Gartner's 2020 Magic Quadrant Leader for SIEM
  • Named Top 5 on the 2020 Fortune Future 50 list
  • Named one of the “Best Places to Work” for Women, Parents, and in Technology
  • Vice President of Public Sector Frank Dimina named as one of Washington Exec’s Top 30 Public Sector Leaders
  • Chief Technical Adviser for Public Sector, Juliana Vida, named as one of Washington Exec's Top 25 Cyber Execs

We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying. For job positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records.

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