The candidate for this position serves as a staff member in the Executive Resources Division, who implements and oversees a full complement of HR specialist work across all Executive Resources business lines, including Senior Executive Service (SES), Senior Level (SL), Scientific or Professional (ST) recruitment, staffing, placement, records management, position management and personnel processing; Presidential Appointee, Senate Confirmed and non-Senate Confirmed placement, position management and personnel processing; and Administratively Determined placement, position management and personnel processing. The candidate serves as a key member of a multidisciplinary team that delivers coordinated Executive Resources personnel support to Bureaus and Independent Offices throughout USAID. The incumbent also supports the processing of Agency cash and performance awards, and may process ELR related personnel actions, as well.
The candidate will serve as an HR Specialist responsible for staffing support, personnel action processing, scanning of appropriate documents in e-OPF, as well as assisting with employee benefit, and accession action forms completion for proper federal staffing and benefits administration. The candidate uses HR Connect/NFC personnel action payroll system to process the full array of personnel transactions for employees serviced by Executive Resources. The candidate assists and/or conducts quality review of actions, to include correcting SINQ errors, mismatches and HCUP actions. The candidate may also complete basic benefits assistant work for new hires and helps with provision of clerical support for special projects as assigned.
The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Employee may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.Essential Functions and Responsibilities
- Reviews, processes and documents all types of personnel actions, including a wide variety of unique human resources actions for a wide variety of employee categories involving different hiring authorities, different action codes, and different regulatory authorities, or different pay systems.
- Advise on correct, applicable federal code and regulations for processing personnel actions
- Initiate the security clearance process to include eQIP
- Scan documents in e-OPF
- Reconcile processing errors in NFC/HR Connect systems
- Maintain staffing case files
- Ensure that candidates have access to pre-employment forms through USAIDs electronic portal, and all forms are completed timely, thoroughly, and accurately. Ensures all forms/documents are prepared for uploading into eOPF. Follows up with candidates to answer questions about pre-employment forms and to alert them to missing or incorrectly completed forms. Confirms that arrangements for candidates participation in bi-weekly new employee orientation sessions are timely and complete. Provides data to B/IO AMS staff to ensure they complete new hire processes under their purview.
- Facilitate portions of bi-weekly new employee orientation sessions to collect documentation from onboarding employees necessary to complete accession actions. Assists employees in preparing paperwork related to HR actions, such as I-9 forms to verify employment eligibility, or beneficiary forms to document next-of-kin upon an employees entrance on duty. Reviews finished forms for completeness and adequacy, and contacts individual employees or supervisors by telephone to resolve questions before processing final actions. Follows up with employees on any late or missing paperwork to ensure all data necessary for processing accession actions and establishing eOPF files is available for timely, accurate generation of the employees first paycheck.
- Guide USAID employees through complex administrative processes associated with separating from the Agency. Answers employee questions about leave balances, pending pay issues, and recordkeeping associated with separation actions. Refers complex, novel questions about benefits or staffing/placement issues to appropriate specialists for resolution.
- Perform other duties as assigned.