Administrative Assistant

ADS Tactical Virginia Beach, VA
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks for our Executive sales leaders.

In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

Responsibilities:

* Answer and direct phone calls

* Organize and schedule meetings and appointments

* Maintain contact lists

* Produce and distribute correspondence memos, letters, faxes and forms

* Assist in the preparation of regularly scheduled reports

* Develop and maintain a filing system

* Organize travel arrangements

* Submit and reconcile expense reports

* Provide general support to visitors

* Provide information by answering questions and requests

* Take dictation

* Research and creates presentations

* Generate reports

* Handle multiple projects

* Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

* Book conference calls, rooms, etc.

* Handle sensitive information in a confidential manner

Requirements:

* Proven experience as an administrative assistant or office admin assistant

* Knowledge of office management systems and procedures

* Working knowledge of office equipment, like printers and fax machines

* Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

* Excellent time management skills and the ability to prioritize work

* Attention to detail and problem solving skills

* Excellent written and verbal communication skills

* Strong organizational skills with the ability to multi-task

* High School degree

* 2 years of related experience

ADS believes that a diverse work environment leads to bigger thinking and more creative solutions to our customers problems and we are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identification, national origin or any other legally protected characteristic. We strive to represent our community with a workforce diverse in gender and ethnicity. We actively seek out veterans and the disabled for opportunities at ADS.

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