Administrative Support Coordinator 4

Campus/Location:University Park CampusDate Announced:05/14/2018Date Closing:open until filledJob Number:79136Level/Salary Band:04 – H – Exempt Work Unit: Office of the PresidentDepartment:Office of the Vice Provost for Faculty AffairsFull/Part Time:Full–Time

Description

The Office of the Vice Provost for Faculty Affairs is in search of an experienced administrative professional who will play a significant role in the day-to-day operational activities of the Office, to include managing, coordinating, monitoring and communicating various processes, programs and logistics, assisting the AVPFA-HR with answering inquiries related to academic HR issues, coordinating the executive searches, and overseeing the annual and ongoing communications of academic policies, guidelines, and the faculty handbooks. Other responsibilities include preparing and coordinating the timelines of policy updates as outlined in AC-21 and AC-23, the sabbaticals as outlined in AC-17, management of the review of visiting scholars, and the AC-14 academic evaluation process; monitoring and verifying forms and documents; preparing various reports, composing and preparing confidential correspondence; managing calendars; and scheduling, confirming, and preparing meeting materials. The Administrative Support Coordinator will be a key liaison with internal and external constituents and represent the office at various meetings and events. The position reports to the Assistant Vice Provost for Faculty Affairs HR and also serves as the primary back-up to the Executive Assistant to the Vice Provost for Faculty Affairs. Additionally, the position will provide support to the Office of the Provost and the Office of the President as needed. This position requires a team-oriented professional who has demonstrated success in a fast-paced, deadline sensitive environment and is able to maintain a high-level of confidentiality and discretion in interacting with the administrative staff of the Office of the Provost, the Office of the President and other University executive offices. This individual will have exceptional phone and customer service skills; excellent interpersonal, organizational, and written/oral communication skills; strong ability to multitask and coordinate several projects simultaneously with the utmost attention to detail; be a self-starter and a team player; and the ability to prioritize appropriately and monitor deadlines. Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience. The successful candidate must have excellent skills utilizing Microsoft Office programs such as Word, Excel, and PowerPoint. Penn State and the Office of the Vice Provost for Faculty Affairs are committed to fostering diversity, inclusion, and equal opportunity.