Administrative Assistant, E! News Digital Tech & Production Operations

NBC Universal Universal City, CA
Responsibilities

The Administrative Assistant will provide administrative support to the SVP Digital Product, Technology, Operations, and SVP, Production Operations.

Responsibilities:

* Assist with administrative duties accurately and efficiently.

* Act as liaison between SVPs, employees and outside contacts.

* Answer phones and take messages.

* Type memos and correspondence promptly and accurately.

* Coordinate meetings including rooms and materials.

* Assist supervisors with travel arrangements and expense reporting.

* Track and code invoices.

* Working with research and finance groups on performance reporting.

* Maintain database of vendors and other contacts

* Organize mail and other deliveries.

* Schedule appointments, meetings and conference rooms, for supervisors and teams, as needed.

* Order office supplies and premiums as needed.

* Maintain administrative files.

* Assist with all production scheduling and paperwork, including obtaining appropriate signatures and maintaining files.

* Copy and distribute materials as required.

* Conduct research as needed.

* Some weekend work is possible during Red Carpet season.

* Cover light administration for other executives as needed

* Additional duties, special projects and tasks assigned as needed

Qualifications/Requirements

* Minimum 1 year of previous administrative experience.

Desired Characteristics

* College degree preferred.

* Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure.

* Ability to handle confidential information and interact with high-level executives a must.

* Working knowledge of MS Word, Excel, and PowerPoint.

* Excellent written and communication skills, and demonstrate meticulous attention to detail.

* Working knowledge of the entertainment industry and pop culture preferred.

* Must be accurate, organized, flexible, efficient and able to juggle more than one task at a time.

* Ability to make decisions under tight timing and pressure.

* Strong organizational skills, with the ability to manage multiple tasks.

* Must work well in a team, fast-paced, and deadline-driven environment.

* Must be willing to work overtime and be flexible with hours as needed.