Administrative Assistant, E! News Digital Tech & Production Operations
NBC Universal
 Universal City, CA
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Position Description

Responsibilities

The Administrative Assistant will provide administrative support to the SVP Digital Product, Technology, Operations, and SVP, Production Operations.

Responsibilities:

  • Assist with administrative duties accurately and efficiently.
  • Act as liaison between SVPs, employees and outside contacts.
  • Answer phones and take messages.
  • Type memos and correspondence promptly and accurately.
  • Coordinate meetings including rooms and materials.
  • Assist supervisors with travel arrangements and expense reporting.
  • Track and code invoices.
  • Working with research and finance groups on performance reporting.
  • Maintain database of vendors and other contacts
  • Organize mail and other deliveries.
  • Schedule appointments, meetings and conference rooms, for supervisors and teams, as needed.
  • Order office supplies and premiums as needed.
  • Maintain administrative files.
  • Assist with all production scheduling and paperwork, including obtaining appropriate signatures and maintaining files.
  • Copy and distribute materials as required.
  • Conduct research as needed.
  • Some weekend work is possible during Red Carpet season.
  • Cover light administration for other executives as needed
  • Additional duties, special projects and tasks assigned as needed

Qualifications/Requirements

  • Minimum 1 year of previous administrative experience.

Desired Characteristics

  • College degree preferred.
  • Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure.
  • Ability to handle confidential information and interact with high-level executives a must.
  • Working knowledge of MS Word, Excel, and PowerPoint.
  • Excellent written and communication skills, and demonstrate meticulous attention to detail.
  • Working knowledge of the entertainment industry and pop culture preferred.
  • Must be accurate, organized, flexible, efficient and able to juggle more than one task at a time.
  • Ability to make decisions under tight timing and pressure.
  • Strong organizational skills, with the ability to manage multiple tasks.
  • Must work well in a team, fast-paced, and deadline-driven environment.
  • Must be willing to work overtime and be flexible with hours as needed.