Administration Manager

Delek US Holdings Tyler, TX
Delek US Holdings, Inc. is a diversified downstream energy company with assets in petroleum refining, logistics, renewable fuels and convenience store retailing. The refining assets consist of refineries operated in Tyler and Big Spring, Texas, El Dorado, Arkansas and Krotz Springs, Louisiana with a combined nameplate crude throughput capacity of 302,000 barrels per day.

The logistics operations primarily consist of Delek Logistics Partners, LP. Delek US Holdings, Inc.and its affiliates own approximately 63% (including the 2 percent general partner interest) of Delek Logistics Partners, LP. Delek Logistics Partners, LP (NYSE:DKL) is a growth-oriented master limited partnership focused on owning and operating midstream energy infrastructure assets.

The convenience store retail business is the largest 7-Eleven licensee in the United States and operates approximately 300 convenience stores in central and west Texas and New Mexico.

Role Summary

The Administration Manager is a member of the Refinery Leadership Team that provides leadership, guidance, and direction for the Refinery's operating budget performance, contract administration and procurement needs, and refinery internal and external communications. This role leads the efforts of expense budget development and oversight, contracting and procurement, and inventory management and warehousing, and performance analysis and benchmarking. The Administration Manager supervises buyers and warehouse personnel by providing coaching and performance evaluation and prioritization of work. The Administration Manager is also responsible for leading the expense budgeting and oversight process, for developing associated reports for benchmarking and performance analysis, and managing strategic community interactions. This position is a key in promoting a culture focused on safe, environmentally compliant, reliable and optimized operations. This role evaluates refinery performance, implements recommendations for optimization, and champions initiatives in support of long term sustainable profitability and performance.

Job Accountabilities

* Manage and lead the activities to which support performance analysis and reporting, budget development and oversight, contracting and procurement, and property management to ensure process safety, safety, environmental, reliability, and optimization goals of the refinery are achieved.

* Champion initiatives, projects, programs, and benchmarking studies that drive continuous improvement and support the refining vision.

* Utilize sound human relations and communications skills to provide development of direct reports and motivation of staff resulting in a reliable and competent work force

* Interview candidates, determine development needs, evaluate performance for compensation, and address personnel issues including training, coaching, mentoring and disciplining of subordinates

* Ensure process safety, safety, and environmental compliance by providing stewardship in areas of responsibly, supporting investigations, and considering potential impacts to compliance when implementing changes

* Develop, evaluate and review long range plans to ensure overall optimization and profitability of the refinery.

* Manage the production of forward-looking financial information and any analysis used to support the key business and strategic decision making process for leaders from all functions across the business.

* Develop timely and accurate profit and operating performance analysis commentary for management and key stakeholders and prepare analysis, presentations and related materials for monthly performance reviews.

* Manage analysis of recurring internal management reporting, short term forecasting process, annual operating expense forecast, and annual operating expense budgeting process and contribute to development of long-term strategic plan.

* Assist in forecasting, closing, and reconciling monthly and quarterly income in support of understanding gross margin impact.

* Network and liaise with community leaders and organizations

* Responsible for property management functions including land surveys, appraisals, and grounds and buildings.

* Champion adoption of procurement and financial best practices for refining industry. Develop procedures as required to support implementation and execution of best practices

* Assist in areas of Contract Administration including, but not limited to Initial Phase, Bid Phase, Development Phase, Management Phase and Maintenance Phase

* Responsible for executing procurement, purchasing, and inventory strategies along with oversight of contract specialist, buyers, and warehousing

* Establish contract filing and document control and maintain all contract status reporting

* Liaise with Corporate Legal Group, Corporate Procurement Group, and Corporate Finance Group

* Assist with negotiations of agreements with vendors and suppliers

* Capable of multi-tasking and running more than one project simultaneously, set aggressive but realistic schedules, able to balance supervisory responsibilities along with technical support as needed

* Assist with related special projects as required

* Other duties as assigned

Required Qualifications

* Bachelor's degree in Business, Technical, Engineering or related field or Ten (10) years applicable experience in procurement, contracts and/or financial analysis

* Experience in manufacturing environment along with (1) year of experience in a supervisory/management role or military equivalent experience

* Proven ability to lead, influence, and mentor all levels of the organization including staff not under direct supervision.

* Knowledge of safe work practices

* Excellent communication skills including ability to develop and deliver presentations.

* Proven understanding of financial management principles, effective problem solving techniques, and benchmarking such as Solomon

* Knowledge of materials, products, services, contract development, strategic inventory management, and warehousing.

* Demonstrated ability to manage multiple projects and tasks in an effective manner

* Proficient in utilizing computer, CMMS, planning tools, and Microsoft Office applications including MS Excel, Word, Power Point, Project, and Outlook

* Solid verbal and written communication and technical writing skills

* Strong interpersonal and organizational skills with ability to lead diverse organizations

* Ability to interact effectively and positively with all levels of Company personnel, customers, vendors and visitors

* Ability to handle confidential or sensitive information with tact, courtesy, and discretion

* Strong attention to detail

* Ability to anticipate and adapt to dynamic situations

* Must pass drug test and background check

* Must be legally authorized to work in the United States

Desired Characteristics

* Master's degree in business or related field

* Experience in manufacturing environment along with five (5) years of experience in a supervisory/management role or military equivalent experience

* Understanding of refining industry

* Experienced in Solomon benchmarking study administration and reporting

* Working knowledge of industry safety standards and procedures, design, and inspection

* Knowledgeable in process safety programs including incident investigations, management of change, mechanical integrity, and procedure development.

* Experienced in planning work including assembling packages with scope of work development, safety reviews, task lists, bill of materials

* Experience with procurement and supply chain practices including strategic sourcing, purchasing practices, warehousing, and procedures and contract negotiations

* Proficient in establishing and maintaining professional relations with Suppliers/Vendors

* Demonstrated experience of strategic sourcing, purchasing practices and procedures and contract negotiations

* Experience with SAP

* Experienced in managing in an union environment

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Disabled/Veterans.

Nearest Major Market: Tyler

Job Segment: ERP, Engineer, Supply Chain Manager, Logistics, Technology, Engineering, Operations, Retail

Similar jobs you might like