Legal Office Assistant, Torts, Attorney General's Office
State of Washington
 Tumwater, WA

Description

Agency Information

The AGO serves more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor. The mission of the Office is to deliver the highest quality professional legal services to officials, agencies, and citizens of the state of Washington. The Office is comprised of over 550 attorneys and 700 professional staff. Diversity is critical to the success of the mission of the AGO. It is the recognition, respect, and appreciation of all cultures and backgrounds and the fostering of the inclusion of differences between people. Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment. The core values of the AGO are served by a strong commitment to the value of diversity and by promoting an inclusive workplace.

For more information about the AGO, we encourage you to review the Office's newest Annual Report which can be found HERE and view THIS VIDEO.

The Attorney General's Office is recruiting for a permanent full time Legal Office Assistant in the TORTS DIVISION. This position is located in Tumwater, WA.

The Torts Division defends tort claims and lawsuits against all state agencies, officers and employees. The majority of cases are based on actions brought under theories of liability for state actions such as highway design, release of inmates, injuries on state property, medical malpractice, employment, childcare and custody, auto accidents, maritime injuries, false arrests and unreasonable force. Tort attorneys also provide legal and risk management advice to the Office of Financial Management and state agencies on tort matters.

Duties

Duties

The Legal Office Assistant is a great position to begin your career in the legal field at the AGO. This position performs routine legal support and complex clerical duties for attorneys, investigators, legal assistants and paralegals. The duties are varied and every day is different.

Duties include, but are not limited to:

  • Prepare and process vouchers for payment of billings, making sure all required documentation is attached and all necessary information is furnished;
  • Maintain record of billings in case management system for each case, identifying the service rendered, vendor's name, invoice information and amount paid;
  • Prepare travel expense vouchers upon request for attorneys and paralegals;
  • Perform delivery/messenger services for section such as serving and filing of legal documents.
  • Prepare and proofread legal documents to include notices of appearance and other pleadings;
  • Prepare and send stipulations, releases, subpoenas and correspondence to obtain medical, education and employment records; monitor receipt of records and keep trial team apprised of status of record requests;
  • Monitor and maintain complex electronic and manual internal filing systems and databases;
  • Prepare documents and case binders for motions, discovery and trial;
  • Scan and electronically number documents for discovery;
  • Docket incoming and outgoing mail;
  • Open, close and archive case files; type transmittals and prepare boxes for shipment to records center.

Qualifications

Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment.

Option 2: One year of legal office experience.

Option 3: A combination of two years of college education and/or relevant experience.

Supplemental Information

APPLICATION INSTRUCTIONS

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

  • A letter of interest, describing your specific qualifications for the position;
  • A current resume detailing experience and education.

READ THE FOLLOWING INFORMATION COMPLETELY:

  • Carefully review your application for accuracy, spelling and grammar before submitting.
  • You may not reapply to this posting for 30 days.
  • The initial screening of applications will be solely based on the contents and completeness of the “work experience“ and “education“ sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire.
  • A resume will not substitute for completing the “work experience“ section of the application.
  • All information may be verified and documentation may be required.

Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe and supportive working environment. Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO.

The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact Tracy Robinson at 360-586-7693. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

For questions regarding this recruitment or assistance with the application process, please contact Judith Vandergeest at (360) 586-7691 or judith.vandergeest@atg.wa.gov.

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.