Grainger is a broad line, business-to-business distributor of maintenance, repair and operating (MRO) supplies and other related products and services. More than 3.2 million businesses and institutions worldwide rely on Grainger for products such as safety gloves, ladders, motors and janitorial supplies, along with services like inventory management and technical support. These customers represent a broad collection of industries including commercial, government, healthcare and manufacturing. They place orders online, on mobile devices, through sales representatives, over the phone and at local branches. Approximately 5,000 suppliers provide Grainger with more than 1.6 million products stocked in Grainger's distribution centers and branches worldwide.
Under general direction, provide general administrative support to a manager, department or team by efficiently executing office procedures and processes to meet business objectives.
Principal Duties & Responsibilities
Answer telephone calls, take and deliver accurate messages. Respond to requests by gathering and providing information, referring non-routine calls to appropriate staff. Ask probing questions in order to respond effectively.
Compose, modify, and proofread routine correspondence, reports or presentations from rough drafts and general instructions.
Schedule meetings, conference rooms, and make travel arrangements as directed.
Open, sort, prioritize, and distribute all department mail and process outgoing mail.
Create, maintain and revise general and confidential departmental files and records.
Monitor and maintain office supply inventory and place orders as needed.
Prepare personnel, purchasing and other administrative forms for the office and forward for approval and processing
Track departmental expenses and resolve/reconcile discrepancies on general ledger budget accounts
High School Diploma or equivalent and one to three years of related office experience
Knowledge of departmental policies and procedures to answer questions and handle day-to-day activities
Ability to type 50 WPM using Microsoft or other word processing software
Expert level MS Office experience (Word, Excel, PowerPoint, Publisher, Access). SAP experience is not required but welcomed.
Convey essential information clearly and concisely, both in writing and verbally
Ability to complete assignments within established timeframes
Demonstrate a high level of attention of detail and the ability to proof read documents for correct grammar, spelling and punctuation.
Professionally represents the organization at all times
Grainger is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Job Segment: Secretary, ERP, Administrative Assistant, Supply, SAP, Administrative, Technology, Operations