Administrative Assistant - Bilingual - English/German

To provide a professional full range of executive support to the President, North America and others as identified.


This position will interface with all levels of the organization across North America and throughout the world.

To effectively support senior leadership the Executive Assistant must handle confidential information with discretion, have strong English and German written/oral communications skills, and manage multiple priorities.



RESPONSIBILITIES

§ Handle, respond to, and direct written and email correspondence as well as phone calls.

§ Handles domestic and international travel arrangements including hotel bookings, air, rental car, and other logistics. Take a pro-active approach to managing logistics and provide alternatives as needed.

§ Manage complex calendar and scheduling requirements which include scheduling meetings, video conferences, and events.

§ Drafts and proofreads materials ( email, PowerPoint slides, etc.) on behalf of President, CFO, and SVP as needed

§ Translate documents, emails, and other correspondence to/from German as necessary.

§ Manage travel expenses in the Concur system

§ Prepare and coordinate agenda and logistic arrangements (hotel, ground transportation, meal reservations etc.) of overseas visitors of the President, CFO, and SVP as necessary.

§ Greet internal and external visitors

§ Coordinate with Executive support staff in Essen, Germany as needed

§ Maintain strict confidentiality of financial, employee, and personal information

§ Special projects as assigned


Job Requirements:
§ The individual filling this position should have a minimum of 5-10 years of Executive Assistant experience.

§ Demonstrated experience working in a corporate environment supporting senior leadership.

§ Associate or Bachelor degree preferred.

§ Skilled user of PowerPoint, Word, Excel, Skype, and video conference technology

§ Strong written and verbal communication skills and interpersonal effectiveness. Demonstrated customer focus.

§ Written/Oral fluency in German is required

§ Must be detail-oriented and possess solid organizational skills. Must be able to work independently, manage multiple priorities and meet deadlines