High School Registrar ~ Internal Applicants Only

Brighton School District 27J Thornton, CO
DESCRIPTION: Perform administrative and secretarial activities related to student database management including filing, typing, record keeping, student schedules, student grades, transcripts, and attendance. Perform other duties such as issuing medications to students, tending to ill students, and other office related duties. Seeking an outgoing and friendly individual to work with students, parents and colleges on transcript requests, maintaining transcripts, posting official records, communicating with counselors and administrators about students.

SALARY: Classified, Grade J, $16.19 to $18.19 per hour, depending on relevant experience. 10 hours per day, Tuesday through Friday, 11 month work schedule. Position eligible for benefits.

DUTIES AND RESPONSIBILITIES:

* Design and modify the setting in the computer for attendance reporting.

* Set up and print attendance scan forms, distribute and collect scan forms from teachers, scan attendance information into the computer, run daily attendance reports, contact parents for unexcused absences, enter excused absences into computer, and decide which students need to report to the truant office.

* Register new and transferring students. Set up files for student records and cum folders and assign student numbers.

* Request student records from other schools.

* Process student records for enrollment and withdrawals, request or send transcripts, and maintain immunization and other student records.

* Design and modify the computerized master student class schedule as directed by the building Principal.

* Set up and print class schedule request scan forms, scan student course requests, oversee the computer automatic scheduling process, and handle walk-in scheduling.

* Generate student suspension letters as requested by the Dean of Students. File suspension data and compile suspension reports monthly for administration and yearly reports for CDE.

* Make necessary changes to student information such as address, phone number, custodial parent, and emergency information and generate reports as needed for teacher and administration use.

* Greet visitors, answer phone, and schedule appointments for parents and students.

* Direct the work of the student office workers to perform routine office functions, ensure proper behavior, and maintain discipline.

* Type Maintenance Department work orders for repairs needed to the building and serve as a liaison for building maintenance requests.

* Schedule usage of rooms for various meetings and conferences.

* Perform maintenance of building keyboard and distribute and collect keys to/from building personnel.

* Track student information and generate reports for annual October Count enrollment, perfect attendance, Honor Roll lists, and other reports as necessary.

* Design and modify grade reports and transcripts in the computer.

* Print the grade scan form, distribute and collect scan forms from teachers, scan grading information into the computer, check and correct scanning errors, verify errors, and correct grades with teachers.

* Print and distribute grade report cards to students and parents.

QUALIFICATIONS:

* High School diploma or equivalent plus courses/or proven experience in office management and computers.

* Self-directed, self-motivated and possess initiative.

* Good communication skills, basic math aptitude, and demonstrated ability to problem-solve.

* Ability to maintain confidentiality in all aspects of the job.

* Operating knowledge of and experience with computers, general office equipment, and phone system.

* Must occasionally lift and/or move up to 10 pounds.

* Bilingual skills (English/Spanish) helpful.

* Must be able to pass a Colorado and Federal Bureau of Investigation background check.

REQUIRED EXPERIENCE:

* 6 months to 2 years of experience with clerical duties and working with children.

* Must maintain confidentiality in all aspects of the job.

* Ability to manage multiple priorities and tasks simultaneously.

* Infinite Campus experience preferred.

Please Note: All posted vacancies in the District close at 4:00 p.m. Mountain Time.

All future correspondence regarding this position will be handled via the email address that you provide on your online application. Please regularly check both your In-Box and SPAM folder for these email messages.

REPORTS TO BUILDING PRINCIPAL ///// SMOKE FREE ENVIRONMENT ///// DIRECT BANKING REQUIRED ///// AN EQUAL OPPORTUNITY EMPLOYER /////SCHOOL DISTRICT 27J NOTICE OF NON-DISCRIMINATION. No otherwise qualified student, employee, applicant for employment or member of the public shall be excluded from participation in, be denied the benefits of, or be subjected to unlawful discrimination under any district program or activity on the basis of race, color, national origin, ancestry, creed, religion, sex (which includes marital status), sexual orientation, disability or need for special education services. Discrimination against employees and applicants for employment based on age and genetic information is also prohibited in accordance with state and/or federal law. Any person having inquiries concerning the District's non-discrimination policies should contact: General Counsel, School District 27J, 18551 E. 160th Avenue, Brighton, Colorado 80601, (303) 655-2900 for inquiries regarding Section 504 and the ADA. Contact Chief Human Resources Officer, School District 27J, 18551 E. 160th Avenue, Brighton, Colorado 80601.

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