dos-document Specialist - 45000358
State of Florida
 Tallahassee, FL

Requisition No: 95461

Agency: Department of State

Working Title: DOS-DOCUMENT SPECIALIST - 45000358

Position Number: 45000358

Salary: $24,579.60

Posting Closing Date: 12/06/2019

Department of State

Document Specialist

Division of Corporations

Bureau of Commercial Information Services

This is an Internal Agency Announcement for current DOS employees only

Minimum Qualifications:

  • High school diploma or equivalent
  • Six (6) months of clerical work or document processing experience

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

This is technical work requiring independent judgment in examining various business entity and financial filings for quality assurance and legal compliance in the Division of Corporations/Records Certification section.

Examines and processes business filing certifications. Examines and analyzes related information to determine compliance with laws and rules. Makes determinations requiring application of diverse laws and policies and provides technical assistance to attorneys and others to correct defects and to assist as necessary. Identifies defects and deficiencies and communicates verbally and in writing with attorneys, commercial and governmental entities, and applicants to assist in clarifications and corrections. Computes and verifies proper fees have been paid.

Independently conducts post-filing review of records for quality assurance. Make corrections as necessary. Maintains records and statistics of filings received, approved or rejected, utilizing a complex interactive computer database. Performs independent research and verifications of corporate documents. Makes copies as necessary, and prepares correspondence as necessary.

Assist callers and clients at the public counter with questions regarding certification of records.

Performs other work related duties as required.

Knowledge/Skills/Abilities:

  • Ability to review business entity documents for compliance with applicable laws and regulations
  • Knowledge of various business filings and related documents
  • Ability to review data for accuracy and completeness
  • Ability to establish and maintain working relationships
  • Ability to communicate both verbally and in writing
  • Ability to perform basic arithmetical calculations
  • Ability to utilize a computer data base
  • Knowledge of principles and techniques of effective verbal and written communication
  • Knowledge of legal terminology

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

Relatives of current Florida Department of State employees will not be considered.

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates from diverse cultures and backgrounds, abilities, skills, and talents to join our inclusive workforce.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Tallahassee