CERTIFICATION COORDINATOR - 72003265 1 (TALLAHASSEE, FL, US, 32399)

State of Florida
 Tallahassee, FL

Requisition No: 517024

Agency: Management Services

Working Title: CERTIFICATION COORDINATOR - 72003265 1

Position Number: 72003265

Salary: $46,000.00 - $50,000.00

Posting Closing Date: 12/08/2021

Certification Coordinator

Division of State Purchasing - Office of Supplier Diversity

State of Florida Department of Management Services

This position is located in Tallahassee, FL

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary J.Todd Inman, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.

Position Overview and Responsibilities:

The Certification Coordinator, in the Office of Supplier Diversity, is responsible for administering the state’s certification and recertification processes including initial documentation intake, review to determine eligibility, and approve or deny certification based on findings.This position is also responsible for regularly interacting and corresponding with business owners, which requires the candidate to have good written and speaking bilingual abilities in both English and Spanish. Additionally, this position coordinates with the Office of the General Counsel on recommended certification denials. Participates in depositions and administrative hearings related to denial decisions as necessary.

Provide information and technical assistance to businesses seeking or considering seeking certification as well as recertification. Develop and coordinate the production of educational materials in collaboration with Marketing Designer to clearly explain the state’s certification process and its value. Communicate with customers regarding the certification process including pre and post certification workshops.

Conduct post-certification training with vendors designed to inform them as to how they can thoughtfully and constructively participate in the state’s public procurement processes. Maintain the Office of Supplier Diversity’s Certified Vendor Directory. Collaborate with Marketing Assistant to publicize newly certified vendor services to state agency procurement professionals and others. Work with Vendor Relations Coordinator to resolve issues or complaints regarding the certification process or certification denials.

Track certification related data including but not limited to: number of individual vendor contacts regarding certification, number of certification applications received, number of certifications approved, number of certifications denied, number of recertification contacts received, number of recertification contacts approved, certifications by region, etc.

Knowledge, Skills, and Abilities:

  • Proficient in Microsoft Office Suite;
  • Strong oral and written communication skills;
  • Ability to represent the organization in large and small group settings;
  • Knowledge of the basic fundamentals of project management.
  • Ability to sit, stand, and perform repetitive motions.
  • Integrity, Communication, Respect Excellence, Accountability, Teamwork, Empowerment.

Minimum Requirements:

Written and verbal fluency in English and Spanish, including using correct industry terminology and grammar, is required.

Special Notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:

DMS.Ability@dms.myflorida.com

DMS.Veterans@dms.myflorida.com

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Successful completion of background screening will be required for this position. Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors’ invoices or distribution of warrants to vendors are mandated to process, resolve and comply as section 215.422 requires.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

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