Sourcing Coordinator
Cushman & Wakefield Inc
 Sunnyvale, CA

Job Title

Sourcing Coordinator

Job Description Summary

Responsible for negotiation, preparation, execution and interpretation of contracts and contracted services, and ensure appropriate contractual records retention plans are in place

  • Compliance enforcement of all information related to facility contracted services reporting and performance
  • Advise management regarding contractual rights, obligations, and other contractual matters, such as effective use of resources and legal issues
  • Track expenditures made to carry out facility services activities, including advertising and marketing, production and labor, maintenance, or project activities, such as construction of buildings
  • On-boarding of suppliers by obtaining compliant COIs, W-9s, bids, and SOWs and transition suppliers into the C&W system
  • Oversee assigned contract vendor relationships associated with the account
  • Maintain organized and accurate records of all contracts for the account
  • Be single point of contact for assigned contracts
  • Manage invoice processing for assigned contracts
  • Employ C&W best practices, policies, processes, tools and templates as well as engage with Category Managers and preferred suppliers in the execution of procurement responsibilities
  • Ensure all contracting activities, processes and procedures are compliant with established C&W policies and procedures
  • Initiate contract amendments or extensions of contracts as needed
  • With Sourcing Manager, analyze account-wide spend and continually identify & update opportunities for value creation
  • With Sourcing Manager, oversee the analysis of contracts and past operations, trends and costs, estimated and realized revenues, administrative commitments, and obligations incurred
  • With Sourcing Manager, develop and facilitate RFPs, analyze responses, negotiate and use other techniques as required to obtain the expected results
  • With Sourcing Manager, identify and manage the selection and vetting of suppliers
  • Participate at appropriate level & frequency in all meetings
  • Generate and distribute all necessary and requested reports
  • Maintain good business practices according to established C&W policies and procedures
  • Resolve issues from the client with respect to supplier performance and quality
  • Develop and maintain solid relationships with C&W Portfolio Managers, suppliers and clients

Job Description

Responsible for negotiation, preparation, execution and interpretation of contracts and contracted services, and ensure appropriate contractual records retention plans are in place

  • Compliance enforcement of all information related to facility contracted services reporting and performance
  • Advise management regarding contractual rights, obligations, and other contractual matters, such as effective use of resources and legal issues
  • Track expenditures made to carry out facility services activities, including advertising and marketing, production and labor, maintenance, or project activities, such as construction of buildings
  • On-boarding of suppliers by obtaining compliant COIs, W-9s, bids, and SOWs and transition suppliers into the C&W system
  • Oversee assigned contract vendor relationships associated with the account
  • Maintain organized and accurate records of all contracts for the account
  • Be single point of contact for assigned contracts
  • Manage invoice processing for assigned contracts
  • Employ C&W best practices, policies, processes, tools and templates as well as engage with Category Managers and preferred suppliers in the execution of procurement responsibilities
  • Ensure all contracting activities, processes and procedures are compliant with established C&W policies and procedures
  • Initiate contract amendments or extensions of contracts as needed
  • With Sourcing Manager, analyze account-wide spend and continually identify & update opportunities for value creation
  • With Sourcing Manager, oversee the analysis of contracts and past operations, trends and costs, estimated and realized revenues, administrative commitments, and obligations incurred
  • With Sourcing Manager, develop and facilitate RFPs, analyze responses, negotiate and use other techniques as required to obtain the expected results
  • With Sourcing Manager, identify and manage the selection and vetting of suppliers
  • Participate at appropriate level & frequency in all meetings
  • Generate and distribute all necessary and requested reports
  • Maintain good business practices according to established C&W policies and procedures
  • Resolve issues from the client with respect to supplier performance and quality
  • Develop and maintain solid relationships with C&W Portfolio Managers, suppliers and clients

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.