Legal Assistant
Martin Memorial Health Systems, Inc.
 Stuart, FL

Job Summary:

Performs secretarial and administrative support of complex, sensitive and confidential matters; functions as a liaison for Legal Counsel in maintaining files, calendars and deadlines; triaging incoming requests and researching resolutions.

Job Responsibilities:

  • Performs secretarial and administrative support of complex, sensitive and confidential matters in a fast paced legal environment.
  • Functions as a liaison for Legal Counsel in maintaining files, calendars and deadlines: triages incoming requests and researching resolutions.
  • Exhibits proficiency in using electronic databases involving legal matters, including but not limited to, litigation, risk management, corporate governance, contracts, and other highly confidential information, including Protected Health information.
  • Prepares initial drafts of routine documents, minutes and correspondence; proofreads and edits material with a high degree of accuracy.
  • Manages multiples calendars and telephone lines.
  • Coordinates necessary travel arrangements and travel expense reimbursement.
  • Follows up on tasks or actions as required by Legal Counsel.
  • Supports the Law Department supervisor and one or more Legal Counsels.
  • Other duties as assigned.

Education:

  • High School Diploma or GED
  • Associate's Degree or equivalent formal training in Secretarial Science may substitute for up to 3 years of required general office experience.

Complexity of Work:

  • Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision
  • Must be able to work in a stressful environment and take appropriate action
  • Knowledge and experience of a variety of PC and or word processing systems
  • Excellent interpersonal skills and strong oral and written communication skills
  • Strong organizational skills to coordinate multiple activities

Work Experience:

  • Minimum of 10 years general office experience, including 5 years of experience working in a law firm, attorney's office or other legal environment.
  • Requires demonstrated typing proficiency of 55 wpm with accuracy