Legal Assistant

United States Courts Springfield, IL
Court: Federal Public Defender, Central District of Illinois City, State: Springfield, IL Court Website: Permanent Position: Permanent Job Grade: JSP-6 to JSP-8 Minimum Salary: $37,223 Maximum Salary: $59,557 Closing Date: 06/26/2018 Link to Original Job Post: Position Description

The Federal Public Defender for the Central District of Illinois is accepting applications for the full-time, permanent position of Legal Assistant. This position will be held in Springfield, IL, supporting the Assistant Federal Public Defenders, Research & Writing Specialist, and Mitigation Specialist assigned to that duty station. The Federal Public Defender's Office operates under the authority of the Criminal Justice Act 18 U.S.C. § 3006A to provide defense services in federal criminal cases and related matters by appointment from the court to individuals unable to afford counsel.

Duties. The Legal Assistant will provide secretarial and administrative support utilizing advanced knowledge of legal terminology and word and information processing and must understand district and circuit court rules and protocols. Primary duties include:

* Answering and routing telephone calls and in-person callers.

* Preparing written correspondence and proofreading initial drafts of documents prepared by other staff and maintaining correspondence control records.

* Assembling copies and attachments for mailing and filing.

* Routing incoming mail and deliveries and preparing outgoing mail using

* Handling general, routine matters as authorized.

* Maintaining calendars: setting appointments as authorized, arranging meetings and conferences with clients, notifying staff of court dates and times, and updating any changes in the calendar.

* Opening, closing, and updating cases in Defender Data (case management system).

* Organizing case files, both electronic and paper.

* Proofing, coding, filing, generating appendices, copying, binding, and disbursing appellate briefs as needed.

* Coordinating local travel as needed for Springfield staff.

* Acting as point of contact for District Court, U.S. Attorney, Probation, and US Marshals Service staff regarding court hearings, appointments, etc.

* Coordinating requests for experts, such as interpreters, and preparing transcript requests for attorneys.

* All other administrative assistance as needed.

Requirements and Qualifications. Applicants must be United States citizens or authorized to work in the United States. To qualify for this position, the applicant must be a high school graduate or equivalent and have at least two years general secretarial experience plus one year specialized legal secretarial experience. Education above the high school level may be substituted for some experience. Candidates must possess knowledge of legal secretarial principles, practices, methods, and techniques; a general understanding of office confidentiality issues; organizing skills; and the ability to use general office equipment. Proficiency in the use of software such as Microsoft Office (particularly Word and Excel) and Adobe Acrobat is required. Candidates must be able to work independently and prioritize and multi-task effectively. Written and verbal communication skills are a must.

Salary and Benefits. This position is in the excepted service and offers full federal benefits (subject to the terms of the benefit packages), including Federal Employees Retirement System, Thrift Savings Plan, health and life insurance, annual and sick leave, and paid holidays. Direct deposit is required for payment of compensation for employees. The successful candidate will be subject to a background check as a condition of employment. Position is subject to the availability of funds. Starting salary will be commensurate with experience with a range from JSP (Judiciary Salary Plan) Grade 6, Step 1 to JSP Grade 8, Step 1 (currently $37,223 to $45,810 per annum).

Application Information. Qualified applicants should send a letter of interest, a current and detailed resume, the names and contact information for three work references who may be contacted, and a completed AO78 application to:

The Federal Public Defender's Office for the Central District of Illinois is an Equal Opportunity Employer. Women and minorities are encouraged to apply. Costs associated with interviewing and relocation will not be reimbursed. No telephone inquiries please.

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