Administrative Assistant
Washington Trust Bank
 Spokane, WA

Requisition Number: ADMIN04968

Location: Spokane Commercial Banking located at 717 W. Sprague Ave, Spokane, WA, 10th Floor.

  • Coordinate the duplication and distribution of a variety of materials; establish and maintain files, including confidential and sensitive files.
  • Maintain records and generate reports; utilize word processing, spreadsheet, database and other software as required.
  • Order and maintain office supplies; prepare and process purchase requisitions according to approved procedures; schedule maintenance and repair of equipment.
  • Operate a variety of office machines and equipment including, computers, fax machines, copy machines, scanners, etc.
  • Receive, open and distribute mail; identify and refer matters to the assigned manager and/or staff members in order of priority.
  • Establish and maintain positive staff and public relations image.
  • Act as department timekeeper, pull Paid Loan report monthly, update floor calendar monthly, distribute Inactive Business Visa Cards report, pull business credit reports as requested.
  • Perform other related duties as assigned.
  • Handles urgent and confidential matters, exercising maturity, discretion and trust to ensure resolution of problems in a timely, efficient manner.
  • Prepare and type from rough drafts or dictation, letters, reports, memoranda or other correspondence of a confidential or sensitive nature as needed.

Requirements:

  • Knowledge of standard office procedures and applicable department policy, procedure, rules, and regulations.
  • Computer skills sufficient to prepare word processed and/or statistical and scientific reports, and enter data on spreadsheets.
  • Basic knowledge of several standard functions (e.g., payroll, purchasing, accounting).
  • Verbal and written communication skills sufficient to explain departmental policy/procedure, refer to a variety of sources, and utilize knowledge of department.
  • Independence - Work under general supervision; assignments are given in terms of subject area concerned, with specific objectives and possible problems identified.
  • Guidelines may include departmental policies and procedures, as well as relevant rules and regulations.
  • Complexity - Work is of moderate complexity and involves more than one function or activity.
  • Ability to establish priorities for assigned tasks required conflicting priorities are ultimately resolved by supervisor.
  • Organizational skills are sufficient to accomplish work by established deadlines.
  • Ability to coordinate phases of work with others.
  • Decision Making/Problem Solving Skills - In limited subject areas judgment is required to determine the applicability of guidelines or policies to specific cases or problems.
  • Some ingenuity and initiative required to collect information, coordinate activities with others, and resolve routine and/or factual problems.
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