Responsible for receiving and sorting incoming mail and/or packages to distribute to other departments or individuals.
Area of Responsibility Key Elements and Essential Tasks Time Spent on Task
- Mail Organization
• Sort and collate mail
• Dispose of junk mail
• Sort mail, such as returned letters, adjustments, bills, orders and payments
• Resolve issues with incorrect, returned mail
• Receive outgoing mail and apply correct postage
• Arrange for pickup of outgoing mail
• Stamp mail with postage meters
• Fold letters, circulars or other documents and insert into envelopes for distribution
• Record registered mail Less than 20% X 20% - 40% 40% - 60% 60% or greater
- Mail Distribution
• Place mail in proper buckets for distribution
• Process outgoing shipments (Fed-Ex, UPS, DHL and USPS)
• Weigh mail to determine correct postage
• Place mail in metal bins and carry to departments for distribution Less than 20% X 20% - 40% 40% - 60% 60% or greater
- Forklift Operation
• Operate forklift and electronic pallet jacks as needed
• Unload mail from trucks X Less than 20% 20% - 40% 40% - 60% 60% or greater
- Office Assistance
• Perform hospitality services and minor housekeeping items
• Provide reception relief as needed
• Ensure office is adequately stocked with mail supplies
• Stock copy rooms and printing devices
• Provide support for small office moves
• Set up and tear down conference rooms Less than 20% X 20% - 40% 40% - 60% 60% or greater
- * Any and all other duties and tasks assigned.
Knowledge, Skills & Abilities
MINIMUM REQUIRED PREFERRED
• Candidate must have a high school diploma or GED equivalent *
Years of relevant
• 1-2 years of previous mailroom experience *
Skills and knowledge
• Excellent communication skills in English, both written and oral
• Excellent computer skills, specifically word processing and database entry and knowledge of fax and scanning machines *
• Ability to learn quickly
• Ability to sort the mail in a way to help ease and speed of delivery *
• Certified Fork Lift Operator
requirements and work
• Must be able to lift a minimum of 50 lbs
• Ability to spend much of the day on his/her feet
• Must be able to work quickly with hands and have good hand/eye coordination
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