Clerk
Jones Lange Lasalle Inc.
 Sparks Glencoe, MD

Responsible for receiving and sorting incoming mail and/or packages to distribute to other departments or individuals.

Job Responsibilities

Area of Responsibility Key Elements and Essential Tasks Time Spent on Task

  • Mail Organization

    • Sort and collate mail

    • Dispose of junk mail

    • Sort mail, such as returned letters, adjustments, bills, orders and payments

    • Resolve issues with incorrect, returned mail

    • Receive outgoing mail and apply correct postage

    • Arrange for pickup of outgoing mail

    • Stamp mail with postage meters

    • Fold letters, circulars or other documents and insert into envelopes for distribution

    • Record registered mail Less than 20% X 20% - 40% 40% - 60% 60% or greater

  • Mail Distribution

    • Place mail in proper buckets for distribution

    • Process outgoing shipments (Fed-Ex, UPS, DHL and USPS)

    • Weigh mail to determine correct postage

    • Place mail in metal bins and carry to departments for distribution Less than 20% X 20% - 40% 40% - 60% 60% or greater

  • Forklift Operation

    • Operate forklift and electronic pallet jacks as needed

    • Unload mail from trucks X Less than 20% 20% - 40% 40% - 60% 60% or greater

  • Office Assistance

    • Perform hospitality services and minor housekeeping items

    • Provide reception relief as needed

    • Ensure office is adequately stocked with mail supplies

    • Stock copy rooms and printing devices

    • Provide support for small office moves

    • Set up and tear down conference rooms Less than 20% X 20% - 40% 40% - 60% 60% or greater

  • * Any and all other duties and tasks assigned.

Knowledge, Skills & Abilities

MINIMUM REQUIRED PREFERRED

Education/training

• Candidate must have a high school diploma or GED equivalent *

Years of relevant

experience

• 1-2 years of previous mailroom experience *

Skills and knowledge

• Excellent communication skills in English, both written and oral

• Excellent computer skills, specifically word processing and database entry and knowledge of fax and scanning machines *

Other abilities

• Ability to learn quickly

• Ability to sort the mail in a way to help ease and speed of delivery *

Certifications/

licenses

• Certified Fork Lift Operator

Physical work

requirements and work

conditions

• Must be able to lift a minimum of 50 lbs

• Ability to spend much of the day on his/her feet

• Must be able to work quickly with hands and have good hand/eye coordination

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