recruiting Coordinator
University of Washington
 Shoreline, WA

As a UW employee, you will enjoy generous benefits and work/life programs.

For detailed information on Benefits for this position, click here.

The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19. Click here for updates

“Onsite work“ in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.

UW Medicine provides outstanding care to patients from around the globe, educates the next generation of physicians and scientists, and supports one of the world's largest and most comprehensive medical research programs. UW Medicine's four hospitals – Harborview Medical Center, UW Medical Center -Northwest, UW Medical Center – Montlake, and Valley Medical Center – admit more than 63,000 patients each year. UW Medicine provides outpatient care for more than 1.3 million patients each year at its 12 UW Neighborhood Clinics and its many other primary and specialty care clinics.

UW Human Resources department's mission is to support UW faculty and staff in successfully meeting the goals of UW Medicine by providing high quality and responsive human resources support. The department's vision is to create a premier Human Resources organization whose staff members are dedicated to the goal of working together to provide the highest possible quality of services in carrying out its mission.

UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. UW Medicine Human Resources and the Recruiting Coordinator supports the UW Medicine Patients Are First organizational pillar of Employer of Choice.

UW Medicine Human Resources has an outstanding opportunity for a full-time, Recruiting Coordinator. Our Recruiting Coordinator works closely with 18+ recruiters and 3 recruiting coordinators in a fast-paced, full-cycle recruiting environment. This role is an integral partner in managing recruiting activities, building candidates relations, and often, providing candidates with their first impression of UW Medicine, Harborview Medical Center, and UW Medical Center. The Recruiting Coordinator will be responsible for opening job requisitions, candidate relationship management, screening of applicants, verifying licensure/credentials of applicants, scheduling of interviews, creating offer letters, generating recruitment reports, and coordinating the new hire pre-boarding process. The successful candidate must provide superior customer service to our job applicants, newly hired employees, as well as to our internal customers.


Reference Checking – Conduct reference checks for final candidates of a recruitment.

Applicant Tracking System & HRIS – Update candidate records and job postings in recruiting systems, including applicant tracking system. Create new positions and requisitions in our Workday HR/Payroll system and ensure accuracy of data entry.

New Hire Pre-Boarding – Coordinate all necessary communications, paperwork, and processes for newly hired employees to ensure a successful pre-boarding to on-boarding experience. Perform background checks, license/credential checks, and education verifications on newly hired employees. Coordinate the preparation and distribution of new hire confirmation and welcome letters. Verify that all new hire paperwork is complete and follow up as required on problems or missing information.

Communications - Serve as initial point-of-contact for external and internal inquiries regarding employment opportunities. Use exceptional customer service skills in all interactions. Respond to inquiries regarding policy and procedure information to applicants, staff, and leadership. Provide follow-up correspondence to candidates on recruiting status via phone and email. In collaboration with recruiter, generate offer letters as needed.

Team Collaboration – Develop close working relationships with the recruiters and other recruitment coordinators to effectively support the staff recruitment function and UW Medicine. Partner with Recruiters on on-going candidate pipeline development, lead generation, and collaborative staffing efforts.

Applicant Screening – Review job applications for completeness and screen for job requirements. Conduct phone screens. Perform licensure verification on job applicants to confirm candidates meet requirements of position applying for.

Interviewing Scheduling & Calendar Management – Schedule interviews and phone screens working directly with recruiters, candidates, and hiring managers; in some cases, arranging travel for visiting candidates. As an organizational guru, responsible complex calendar management and scheduling of internal and external meetings.

New Hire Orientation – Participate in the new employee orientation process in roles of greeter as well as general support.

Reports & Other Projects – Generate recruitment metric reports for internal use, meetings, and leadership distribution. Track recruiting activities and provide candidate status on weekly report(s). Participate in recruitment team process improvement projects—identify opportunities to improve candidate experience and scheduling.


Effective communication and service excellence skills.

Advanced written and verbal communication skills

Proficiency with Microsoft Office applications, specifically Word and Excel.

Flexibility in meeting workload fluctuations.


Four years of office experience including two years of increasingly responsible experience in a human resource or related setting OR equivalent education/experience.


Previous experience working in high-volume recruitment (healthcare sector highly preferred).

Strong team player, able to highly function in a team-organized environment and support colleagues in the department's goals and strategic priorities.

Experience working with an Applicant Tracking System.

Experience managing confidential information and generating reports.

Meticulous and detailed oriented.

Effective time management.


Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position“. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs“ page. If you select to take it later, it will appear on your “My Jobs“ page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.