Program Coordinator (75%)

University of Washington Shoreline, WA
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.

Every day UW Bioengineering invents the future of medicine. We bridge the traditional disciplines of medicine and engineering to drive health care forward for those in remote parts of the world and here at home. Students, scientists, engineers, and physicians come together here to develop innovative and cost-effective approaches to improve health care.

UW Bioengineering naturally evolved from partnerships between engineering and medicine. Today, our faculty and students continually reach across traditional boundaries in education and research. The interdisciplinary scope of our research spans five overarching themes: regenerative medicine and biomaterials, molecular and cellular engineering, imaging and image-guided therapy, technology to improve access to health care, and systems and synthetic biology.

The Department of Bioengineering has an opportunity for a part-time PROGRAM COORDINATOR (75% FTE).

The Program Coordinator provides complex administrative support for the Center for Reproducible Systems for Biomedical Modeling and coordinates the department's staff and student human resources program. The position reports to the Administrator and requires the incumbent to perform a variety of duties independently with limited direction from the Center Faculty Director and Administrator.

Responsibilities:

Coordinate the Center for Reproducible Systems for Biomedical Modeling:

Under general direction of the faculty director and department Administrator, this position applies specialized knowledge of UW and NIH policies to support the Center for Reproducible Systems for Biomedical Modeling. The focus of the new NIH sponsored center is the development and dissemination of models for systems biology, physiological and neurophysiology. The center is an international collaboration with sites at UW, University of Auckland, University of Connecticut and Dartmouth College. Specific duties include the following:

Post award grants management: (40%)

This position is responsible for managing the Center's grants in compliance with UW and sponsor requirements. Specifically, the Program coordinator is responsible for the following activities:

* Initiate subawards and monitor for fiscal compliance; review subcontract invoices and facilitate payment.

* Work with the UW and subaward faculty directors to prepare annual and special progress reports.

* Coordinate payroll and costing for research staff and students paid from the Center's budget.

* Perform fiscal duties such as order supplies and services using UW's ARIBA system and coordinate with the department's fiscal staff on complex purchasing.

Special Events: (10%)

In collaboration with the faculty director and research staff, the position is responsible for coordinating, planning and evaluating Center-sponsored special events, including workshops, trainings, and lectures. Duties include: Inviting speakers and participants, tracking attendees, ordering food, reserving meeting space, and other event-related activities.

Communication: (9.5%)

The position is responsible for external communication as required by the sponsor. Duties include maintaining the content on the Center's website; working with the science team to maintain the digital collaboration infrastructure, preparing and distributing the Center's newsletter, and creating and maintaining the Center's contact directory.

Administrative Support: (5%)

Provide administrative and program support to the faculty director and research staff. Assist in preparing materials and arrangements for workshops, conferences and other activities sponsored by the Center. Coordinate the annual progress report by communicating the schedule, collecting materials, and compiling and editing the final report.

Budget reporting and reconciliation: (2.5%)

Perform monthly transaction review in MyFinancial desktop and notify faculty director of discrepancies; take corrective action as needed. Monitor actual spending against budget and notify faculty director and department Administrator of material variances or trends.

Department Human Resources:

Provide specialized administrative support to coordinate the department's staff and academic student human resources program. These activities require applied knowledge of federal and state labor regulations and applicable UW collective bargaining agreements. Discretion and confidentiality is also critical. Specific duties include the following:

* Work with faculty and other supervisors to create new job descriptions and prepare documents to support position reviews and in-grade salary increases. Prepare appointment letters and communicate with candidates, supervisors and current employees. Monitor appointment end dates and communicate regarding reappointments of annual and fixed term appointments. Support the annual merit review process; create reports for the Administrator. (20%)

* Perform complex business processes in WorkDay consistent with the HCM Initiate 2 security role. Monitor progress in WorkDay and take action when needed. (7%)

* Perform other duties such as administration of the department's volunteer program, administration of Academic Student Employee appointments and reappointments; records management, and event support. (6%)

Minimum Requirements:

High school graduation or equivalent AND two years of experience in research administration OR equivalent education/experience.

Desired qualifications:

Experience writing for non-technical audiences.

Experience creating and updating websites.

Intermediate-level experience using MS Excel to prepare financial reports and analyze data.

Intermediate-level experience using MS Word for editing and preparing reports.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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