Facilities Manager

Seattle Community College District Shoreline, WA
Seattle Central College is recruiting for a full-time Facilities Manager.

The Facilities Manager will plan, organize, staff, and control the efforts of assigned staff in the facility department.

Assures efficient, effective and responsive customer- oriented services including building maintenance, custodial services, grounds maintenance, small remodeling and renovation projects, utilities, and other services for various college facilities.

Works with other agencies, staff and groups to accomplish the work, mission, goals and vision of the college. Ensures compliance with applicable policies and procedures, collective bargaining agreements and legal requirements. Manages expenditures within budget parameters and guidelines. Develops relationships with staff, other departments and individuals outside the college that encourage participation, teamwork, effective relationships and effective use of resources.

Represents the college by maintaining a professional approach and demeanor in all activities. Independently performs work with minimal supervision, structure or guidance.

Seattle Colleges are committed to recruiting dedicated faculty and staff who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

This position is governed by a collective bargaining agreement with representation by AFT-Washington and is subject to union shop provisions.

Essential Functions:Facilities Program Management

* Schedules and assigns grounds and custodial work on all shifts, assures work assignments are consistent with job classification, evaluates work methods and procedures, implements appropriate changes and assures proper handling of cleaning chemicals, pesticides, and hazardous materials.

* Oversees hazardous materials waste stream disposal, manifests, SDS sheets, and all reporting to authorities having jurisdiction.

* Performs facilities inspections weekly to comply with Department of Ecology, Labor and Industry safety standards.

* Investigates indoor air quality complaints, and escalates as needed.

* Answers, screens or routes telephone and other departmental inquiries. Identifies customer needs, explains services clearly and promptly responds to requests within the scope of authority or refers to proper information source.

* Provides technical support and assistance to staff and determines individual employee training needs.

* Manages, tracks, records, and schedules testing for fire alarms, fire sprinklers, fire extinguishers, hood inspection testing, elevators, and pressure vessels.

* Prepares and justifies budget for assigned areas. Monitors and maintains expenditures within parameters or budget guidelines. Implements cost-effective measures and uses resources and technology effectively to increase productivity.

* Provides guidance to department supervisors with budget preparation and monitoring.

* Conducts performance evaluations to guide the development of employees, provides a record of performance and ensures consistent evaluations and regular feedback.

* Interprets and applies collective bargaining agreements and personnel policies.

* Makes recommendations regarding employment actions. Initiates, documents and implements disciplinary actions as needed.

* Schedules and oversees inspections, troubleshooting and preventive maintenance on facilities, grounds and associated equipment. Oversees preventive maintenance programs. Develops work order entry and completion to assure facilities performance metrics can be analyzed and reported.

* Assures accurate records are maintained. Conducts research to obtain and analyze data, prepares reports, and makes recommendations. Interprets, explains, oversees and ensures the enforcement of ordinances, state and federal rules and regulations, policies and procedures and makes authorized administrative decisions. Creates and/or updates policies, procedures and tasks.

* Ensures compliance with local, State, and Federal environmental compliance training and reporting; stormwater management, emissions, dangerous waste, etc.

* Sets up preventative maintenance and scheduling in DirectLine.

* Maintains accurate building drawings and room inventories using AutoCAD and Directline.

* Manages the organization and archiving of record drawings, building O&Ms, project manuals, and other related building and equipment information.

* Participates on the emergency management team and assists in emergency situations, as needed.

* Completes or participates in special projects that may be outside normal area of assignment, as directed.

Project Development

* Assists with project management of small remodel and repair projects conducted by in- house staff.

* Develops project needs' assessments, construction specifications and reviews cost estimates, bid documents and quotes, writes project schedules, ensuring compliance and making recommendations for repairs and minor remodel projects.

* Oversees maintenance and repair of facilities, grounds, and associated equipment in compliance with applicable codes and regulations. Plans and schedules projects; inspects, approves and reports on all phases of projects.

* Applies for and secures necessary permits. Reviews permits, codes and regulations for applicability to assigned work.

* May participate with capital development project team for design and build of campus infrastructure.

* Responsible for recommending and ordering campus signage.

* Plans and make recommendations regarding office moves and reorganizations.

* Creates office designs/layouts using AutoCAD. Plans and coordinates physical office moves.

* Determines furniture and equipment needs, secures bids, and coordinates order and delivery of furniture and other instructional and program related equipment for campus.

Confidential Support

* Conducts research and prepares materials relating to any of the responsibilities of the Director for Capital, Facilities and Operations, as requested.

* Acts for the Director for Capital, Facilities and Operations under assigned circumstances.

* Reviews and approves purchases for Facilities and Operations Department under assigned circumstances.

Employee Relations

* Advises department employees regarding general information safety, environmental compliance, and related policies and procedures.

Required Education, Experience & Abilities:

* Bachelor's degree and four years of progressively responsible experience in facilities maintenance, physical plant operation, construction, environmental health and safety.

* Previous experience with staff supervision.

* An equivalent combination of education, training and experience that provides the required skills, knowledge and abilities may substitute formal education.


* Possess a valid Washington driver's license at time of hire and throughout employment.

* Certification in Facilities Management such as APPA of IFMA industry certifications.

* Background check must meet Seattle Colleges District criteria.