Requisition Number: ACCOU02789

Essential Job Functions

• Review, process consultant invoices to the appropriate projects and distribute them to Project Managers for approval.
• Review, process general office payables to the appropriate project and distribute them to Office Management for approval.
• Schedule consultant and trade invoices for payment.
• Management of office credit card and reconciliation of monthly bill. Collecting receipts and coding for payment.
• Manage consultant and vendor accounting inquiries to the accounts payable inbox and phone.
• Download, review, and distribute reprographic pre-bill reports to Project Managers.
• Review and audit weekly Expense Reports for receipt documentation and compliance with office expense policy. Route for approval and process in Vision.
• Research and tracking of unpaid consultant invoices.
• Review and maintenance of timesheets, posting corrections as needed.
• Preparation of Consultant Contracts using AIA Software for review and signing.
• Coordinate sending and signing of contracts using Docusign Software.
• Maintain tracking log for office contracts and update regularly with new projects.
• Provide support as needed to Finance Manager for special projects.
• Provide support to staff and management for general accounting inquiries.

Requirements:

Bachelor’s degree in Accounting or related discipline required.

Expertise in Excel, Word, PowerPoint and other Microsoft office applications a must.

Basic understanding of GL and GAAP.

Deltek Vision software experience preferred.

Organized pro-active, self-starter, able to work with minimal supervision.

Professional comfort interacting with all levels of staff.

Candidate will have the ability to excel in a team environment; have strong communication and be able to work independently. Experience within the architectural design or related profession preferred.

• Ability to organize workflow and juggle multiple projects, priorities and meet deadlines.
• Problem analysis and problem resolution.
• Able to maintain confidential information.
• Collaborative and professional work ethic.
• Excellent verbal and written communication skills.
• Detail-oriented.
• Customer service driven.