Residential Life - Program Assistant
University of California
 San Diego, CA

UCSD Layoff from Career Appointment: Apply by 12/05/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/23/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

DEPARTMENT OVERVIEW

Named for environmentalist, nature writer and Sierra Club founder, John Muir, and inspired by his remarkable life, John Muir College of UC San Diego stresses the spirit of individual choice and responsibility within the framework of a welcoming and supportive community. Muir was the second college to be founded at UC San Diego and admitted its first students in 1967. Muir is a special place where generations of students have felt recognized and valued as individuals and experienced a strong sense of belonging within this large research university. The College's motto, “Celebrating the Independent Spirit,“ recognizes both our namesake John Muir and the achievements of our talented and enterprising students and alumni.

POSITION OVERVIEW

Under the supervision of the Director of Residence Life, the individual in this position shares the responsibility for the overall day-to-day functions related to office administration and programming support of the Muir Residential Life Office. Under the guidance of the Colleges Business Office (CBO), this individual implements policies, procedures, and guidelines for fiscal and office matters pertaining to the Muir Residential Life Office. Implements office procedures and performs clerical and administrative services. Assists in processing residential judicial cases using the UCSD student conduct database, Advocate. Serves as primary liaison between Muir Residential Life office and CBO.

  • Occasional evening/weekend work in support of programs and opening/closing of residences halls and apartments.
  • Work during opening and closing weekend (one weekend in September and one weekend in June) is required.

QUALIFICATIONS

  • Demonstrated experience in training student employees and administrative staff. Ability to provide work direction to student employees.
  • Thorough knowledge of residential housing operations in a university setting. Proven ability to work with college students to advise, plan, and implement educational, cultural and social programs.
  • Strong experience with business productivity applications including, but not limited to, Word, Power Point, Outlook, Publisher and Excel. Experience with or ability to quickly learn Content Management System (CMS) for website updates.
  • Skill in independently researching, compiling, organizing, interpreting, and selecting data and materials from a variety of sources, including online sources. Skill to organize data into forms that are easily understood and logical for easy retrieval and reference.
  • Proven ability to initiate and track various issues and projects to completion. Ability to follow-up to ensure timely completion of projects.
  • Demonstrated experience with creating and tracking budgets related to programs and events.
  • Demonstrated experience purchasing goods and services related to programs and events.
  • Effective interpersonal and verbal communication skills. Ability to clearly, respectfully, and diplomatically communicate information to diverse group of people, including students, parents, staff, and the community, in person, on telephone, and email in a professional manner.
  • Proven ability to organize and be organized, meet deadlines in a timely manner, and deal with changing priorities. Must work well under pressure. Skill to coordinate high volume workload with frequent interruptions and conflicting priorities.
  • Ability to develop and organize systems to manage student information, confidential files, and general office functions. Ability to exercise independent judgment, discretion, initiative, tact. Diplomacy in handling sensitive matters; ability to maintain strict confidentiality at all times.
  • Proven ability to maintain acceptable work habits, demeanor, attention to details, punctuality, and regularity of attendance.

SPECIAL CONDITIONS

  • Job offer is contingent upon a satisfactory clearance based on background check results.

Apply Now

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation.

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