Administrative Assistant for Supervised Ministry and Student Assessment

Job Summary

This position provides administrative support to the Director of Supervised Ministry and Student Assessment. This includes, but is not limited to, supervised ministry internships and orientations, church relations, placement and career services, formation and vocational assessments, and ministry goals consultations.

Responsibilities

Order, maintain, proctor, collect, and disburse psychological and vocational assessment instruments and related documents for traditional degree programs. Coordinate and calendar student assessment interpretive interviews with clinical psychologists, other interpreters, and the Director of Supervised Ministry and Student Assessment. Maintain student assessment records and provide appropriate access to assessment team care providers. This position is the lead person to function in this area in partnership with a student worker. Facilitate correspondence with students, supervised ministry placement sites, and network with denominational and ministry organizations. Assist with events (e.g., supervised ministry orientations, ministry panels, ministry development events, etc.), maintenance of manuals and brochures (print or electronic media), and student learning outcomes data processing. Assist in maintaining appropriate content on the BSSD sections of the Supervised Ministry trans-regional website. Maintain database list of participating placement churches. Maintain database tracking of student internship work, ordination/licensing, and ministry placement. This position is the lead person to function in this area in partnership with a student worker. Facilitate correspondence and follow-up with ministry placement sites regarding internship or job postings that are managed through Bethel's web services.

Required Skills

1) Organized and detail-oriented2) Able to manage multiple projects from start to finish with timely follow through3) Strong oral and written communication skills, and the ability to efficiently manage the bssd-assessments@bethel.edu email account4) Able to interact effectively with a wide variety of individuals including faculty, staff, students, clinicians, and ministry partners5) Strong working knowledge of the following software programs: Windows Professional latest version, XP or higher (including MS Word 2010, MS PowerPoint 2010, MS Publisher 2010, MS Excel 2010, and MS Access); Adobe Acrobat 9 Professional or current version6) Adept at using a range of web browsers including Mozilla Firefox, Google Chrome, and Internet Explorer7) Experience with—or the ability to learn—the following programs: Cascade, Moodle, and Banner8) Able to provide instructions and oversight for psychological and vocational assessment proctoring (for groups or individual students)9) Able to develop and administer program events including marketing, managing guest lists, scheduling, and coordinating day-of set-up, media, registration, food and take-down following events.

Required Experience

At least three years of related work experience.

Required Education

Requires the completion of the equivalent of at least two years of college-level education.

Additional Information

On a daily basis: able to work in a sitting position at a computer for extended periods of time. For special events: able to push a cart with refreshments or media equipment, set up and tear down food and table displays, and stack chairs.

This is a part-time, 15 hour per week, 12 month per year job. May require overtime.