Procurement Specialist II (Central)

City Of San Antonio, TX San Antonio, TX
Job Summary

Under direction, is responsible for performing advanced work in the purchase of a large variety of complex commodities and/or services of a specialized nature. Exercises no supervision.

Essential Job Functions

* Ensures the timely procurement of goods and non-professional services utilizing bids and competitive sealed proposals in accordance with city procurement policies and all other applicable federal, state, and local laws, policies, and procedures.

* Consults with department personnel on procurement needs and provides technical assistance for goods and non-professional services.

* Assists in determining solicitation method for complex, formal, and discretionary procurements; may also assist with high profile contracts.

* Conducts product and vendor research for goods and non-professional services to determine market volatility, price trends, availability, alternative products, and potential future problems or opportunities.

* Plans, administers, and executes the procurement process to include developing specifications/scope of work, developing pricing matrix, coordinating with appropriate departments, finalizing solicitation documents, tabulating bids/proposals, and facilitating evaluation and selection process.

* Reviews and executes contracts via purchase orders within delegated authority.

* Facilitates contract negotiations with vendors.

* Prepares award recommendations and coordinates with client department for City Council consideration.

* Develops training modules, trains and mentors city employees in purchasing policies and procedures, and assists in the training of suppliers.

* Performs related duties and fulfills responsibilities as required.

Job Requirements

* Bachelor's Degree from an accredited college or university.

* Two (2) years of progressively responsible procurement experience.

PREFERRED QUALIFICATIONS:

* Certified Professional Public Buyer (CPPB) License.

* Knowledge of Microsoft Excel.

* Knowledge of SAP.

* E-Procurement Experience.

* Public procurement experience preferred utilizing multiple and complex solicitation methods.

APPLICANT INFORMATION:

* If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

* Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

* Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

* Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

PHYSICAL REQUIREMENTS:

* Physical requirements include occasional lifting/carrying of 5 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment.

Knowledge, Skills, and Abilities

* Knowledge of State laws regarding public procurement procedures.

* Knowledge of City of San Antonio charter regulations and ordinances regarding procurement procedures.

* Knowledge of City policies regarding small, women and minority-owned business vendors and awards.

* Skill in the proficient operation of personal computers & associated software.

* Ability to determine, based on type and value of goods/services to be procured, the most appropriate procurement method including formal and informal Invitations for Bid, Request for Price Quote, Request for Offer, and Request for Competitive Sealed Proposals and the applicability of various preference programs as they apply to the various procurement methods.

* Ability to communicate clearly and effectively, both verbally and in writing.

* Ability to analyze and interpret complex data pertaining to commodity and equipment purchases.

* Ability to establish procurement policies, procedures, laws, and regulations.

* Ability to interpret, evaluate and apply internal controls to a complex procurement system.

* Ability to perform all the physical requirements of the position.

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