Business/Finance Manager
San Antonio Prep
 San Antonio, TX

SUMMARY Perform administrative and technical activities related to finances in the district, including ensuring compliance with regulations and guidelines, responding to questions regarding accounts, developing and monitoring budgets, providing consultation in writing new grants, implementing internal control procedures of funds  received, and training on various funds and/or district programs. 


  • Maintain accounting system, including, but not limited to:

    • Writing/disbursing checks to creditors

    • Record revenue

    • Reconcile bank accounts

    • Reconcile cash balances between bank statements, Skyward system, Cash Record spreadsheet, and District Treasurer’s Report

    • Maintain budget in Skyward

    • Create expense transfer entry from Benefits Fund balance each pay date, prepare monthly bill to pay District (IMRF, FICA, Medicare)

    • Transfer cash to District account to cover payroll (salaries, TRS, Health Insurance, and Life Insurance)

    • Maintain Salary/Benefits spreadsheet to track employee pay distribution by funding source

  • Documenting and monitoring expenditures in accordance with foundation grant guidelines, and generally accepted accounting practices.

  • Prepare billings and financial reports as required for each funding source.

  • Prepare yearly Employee Statements 

  • Prepare monthly report to Board of Education.

  • Prepare Budget for Board of Education, both projected and final.

  • Manage budgets, including projections for grant writing.

  • Complex word processing of letters, reports, proposals and forms.

  • Interpret data and create appropriate spread sheets as requested.

  • Maintain both computer and paper filing systems.

  • Process payroll, collect timesheets, and disburse paper pay checks.

  • Pursue lifelong learning activities to maintain job proficiencies.

  • Attend staff meetings and staff development activities as requested.

  • Preparing quarterly budget as directed by the Executive Director.

  • Reviewing monthly the fiscal performance of the organization ensuring the financially stability enabling SA Prep to implement its business and strategic plans.

  • Monitoring new sources of funding and in-kind goods, documenting them, and further developing potential funding sources when possible.

  • Documenting and monitoring expenditures in accordance with foundation grant guidelines, and generally accepted accounting practices.

  • Bookkeeping responsibilities include recording all donations, including individuals, churches, business, organizations & grants; timely payments of accounts payables, including all client financial assistance; preparing monthly financial statements, including monthly & year-to-date expenditures and balance sheets for the review of the Board and the Executive Director. Responsibilities include preparing bi-monthly payroll and making payroll tax deposits, as well as preparing and submitting quarterly payroll tax returns, including Texas employment compensation reports.

  • Assisting accountants in the auditing process.