Accounts Payable Manager

City Of San Antonio, TX San Antonio, TX
Job Summary

Under direction, is responsible for performing administrative and supervisory work planning, organizing, directing, and coordinating the activities of Accounts Payable Section within the Finance Department. Exercises direct supervision over assigned staff.

This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Essential Job Functions

* Oversees and directs the day-to-day workflow distribution among staff and timely processing of vendor payments from invoice data entry to payment preparation.

* Manages the processing of all invoices and expenses for City Departments.

* Verifies vendor/payment information and documentation to include reviewing for mathmatical accuracy, proper authorization and approval in order to process payments.

* Acts as a resource to and liaison between City Departments within COSA as well as external contacts; facilitates and resolves internal and external payment issues.

* Develops, reviews and maintains Accounts Payable policies and procedures; monitors for effectiveness, provides guidance, and ensures departmental compliance with policies, procedures and service level agreements.

* Plans and coordinates improvements and modifications to SAP and related Accounts Payable systems with the Information Technology Services Department.

* Interviews, selects, supervises, develops, evaluates, counsels, and if necessary, disciplines personnel according to established COSA policies, procedures, and guidelines.

* Assists in the preparation of annual reporting and audits.

* Coordinates mandated tax reporting (1099's).

* Executes and evaluates various SAP and Readsoft reports to monitor compliance and efficiency of users, identifies out of balance financial accounts, and validates the integrity of vendor master data.

* Monitors the City's Travel program including payments to employees, maintaining advance amounts, system maintenance and updates, enforcement of City policy regarding travel and use of designated agencies, maintain and update policies and procedures including the Administrative Directive for travel; makes process improvement suggestions and ensures department users are aware of changes and provides training as needed.

* Performs related duties and fulfills responsibilities as required.

Job Requirements

* Bachelor's Degree from an accredited college or university.

* Five (5) years of increasingly responsible accounting experience, to include three (3) years of supervisory or lead work experience.


* Governmental accounting experience.

* Experience working with SAP.

* Readsoft or other imaging software experience.

* Advance experience with Microsoft Excel.

* 1099 Reporting experience.


* If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

* Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

* Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

* Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.


* Physical requirements include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment.

Knowledge, Skills, and Abilities

* Knowledge of governmental accounting, auditing, and financial reporting.

* Knowledge of Generally Accepted Accounting Principles.

* Knowledge of applicable Federal, State, and local laws, ordinances, and regulations.

* Knowledge of automated procurement systems.

* Knowledge of modern office practices and procedures.

* Skill in utilizing a personal computer and associated software programs.

* Ability to supervise, train, and evaluate staff.

* Ability to communicate clearly and effectively, both verbally and in writing.

* Ability to analyze and evaluate complex accounting and financial

documents and reports.

* Ability to work independently, with minimal supervision, and use rational judgment in making work-related decisions.

* Ability to establish and maintain effective working relationships with subordinates, co-workers, supervisors, and the general public.

* Ability to provide administrative and professional leadership and

direction to subordinate staff.

* Ability to analyze and interpret financial statements and reports.

* Ability to perform all the physical, intellectual, and analytical requirements of the position including decision making.

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