Administrative Assistant

Westech Inc Salt Lake City, UT
WesTech Engineering has an immediate need for an Administrative Assistant to assist the group members, including the Group Leader, Project Manager, Esitmators, Designers, and others as needed with assigned tasks.

Key Responsibilities:

* Distribute daily and weekly reports and schedules to group members

* Help prepare and ship submittals, O&M's, inspection packets, and other manuals as needed

* Gather material and prepare project folders

* Responsible for keeping track and updating group reports

* Responsible for answering phones and directing customers to the appropriate person

* Coordinate work and tasks with other departments

* Assist estimators as needed, i.e. filing, emailing, etc.

* Responsible for organizing group functions and parties.

* Coordinate and schedule field service personnel travel.

Special knowledge, skills and abilities required:

* Possess excellent computer skills: 2007-10 Microsoft Office; Word, Excel, and Outlook

* Must have strong communication skills, including: clear verbal communication, logical written communication, and ability to listen and integrate what is said

* Ability to work well with others in an office environment and maintain a positive attitude.

* Good clerical skills. Typing 40+ wpm

* Pleasant phone and interpersonal skills

* Must be detail oriented and well organized

* Willing to accept responsibility over a variety of tasks and follow-up to completion

* Ability to assess tasks, prioritize and improve efficiency

Special knowledge, skills and abilities preferred:

* Proofreading/editing skills

* Strong math skills

* Adobe Writer

Education/experience required:

* High School Graduate or equivalent

* Some college course

Preferred Education/experience:

* College courses/degree

* 2 + years in similar position

* Experience working with engineering companies

Physical Requirements:

* Sitting, bending, moving around facility, talking, hearing, seeing, working at computer/desk.

Learn more about WesTech by watching our video. I am WesTech

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