Administrative Coordinator

North Shore Community Health Salem, MA
Administrative Coordinator

Summary

We are passionate about our mission here at North Shore Community Health! Our mission is to build healthy communities by providing exceptional care to all. If you are someone that shares our mission and believes that first impressions are lasting impressions, you are a great candidate for us.

We currently have a full-time opening for an Administrative Coordinator at NSCH. The Administrative Coordinator, reporting to the Chief Operating Officer (COO) and/or the Director of Operations, provides day-to-day administrative support for senior managers and provides general office & clerical duties to support to the operation of the administrative suite. The Coordinator works collaboratively with the Executive Coordinator. In addition, the Coordinator will be responsible for processing outgoing mail, and scanning and uploading medical records information and release of information requests into a secure server.

As a team member you will work with staff who are racially, ethnically and culturally diverse, so being culturally competent is required. A sense of humor is also very important!

Responsibilities

* Greet visitors to the administrative suite and announce their arrival to appropriate parties

* Manage the Outlook calendar and coordinate meetings for the COO

* Manage the calendar for the Admin suite conference room

* Interfaces with building security and coordinates parking passes for staff as needed

* Work on special projects as assigned by the COO and/or other senior leaders

* Support HR with new staff orientations including creating ID badges for new employees and other HR projects and assignments as needed

* Order and stock office and kitchen supplies for administrative suite

* Order food for meetings, help with set up and break down of meeting room

* Keep conference room clean and organized

* Book and coordinate any NSCH-related travel arrangements for senior managers

* Process all outgoing mail and bring to the mailroom daily

* Provide inter-office courier services as needed between the Salem, Peabody, and Gloucester sites

* Scan and upload into GRM Virtual Vault any Release of Information and medical record information (patient requests, other health care provider requests, lawyer requests, subpoenas, etc.) daily

* Enter confidential personal health information into computerized system with a high rate of accuracy

* Complies with federal, state, and local laws to ensure patient privacy

* Provide exemplary internal and external customer service

* Other projects and duties as assigned

QUALIFICATIONS

* High school degree or equivalent required; College degree preferred

* 2+ years of administrative/office experience preferably in a health care setting

* Proficient with Microsoft Suite (Outlook, Word, Excel, Powerpoint)

* Exceptional written and verbal communication skills

* Positive work attitude and a pleasant demeanor

* History of excellent attendance

* Maintain strict adherence to the NSCH Confidentiality policy

* Comply with all NSCH personnel policies and procedures

* Incorporate NSCH Mission and Values into daily activities

* Ability to organize and prioritize work and manage multiple priorities for multiple people

* Excellent attention to detail

* Proven experience working with a culturally diverse population

* Reliable transportation to allow for driving between all NSCH sites

THE ORGANIZATION

North Shore Community Health (NSCH) offers comprehensive primary care, dental services, behavioral health care, care management, pharmacy, medication-assisted treatment and enrollment services. In 2016, NSCH provided services to 13,157 patients through 54,460 visits. NSCH has 10 services sites: Salem Family Health Center, the largest and highest volume site, the school-based health centers at Salem High School and Peabody Veterans Memorial High School, Gloucester Family Health Center, Peabody Family Health Center, and behavioral health services only at the Bentley Academy, Collins Middle School, Nathaniel Hawthorne School, Bates Elementary School, and the Peabody Learning Academy. NSCH offers competitive benefit plans. NSCH is an equal opportunity employer. Visit www.NSCH.org for more information.

Workplace Anti-Discrimination and Equal Employment Opportunity Policy

The policy of NSCH is to provide equal employment opportunities by recruiting, hiring, training and promoting applicants and employees without regard to race, color, religion, national origin, sex, age, ancestry, sexual orientation, genetics, pregnancy, marital status, gender identity or expression, disability, handicap, military obligations, veteran status or any other category protected by law ("protected class status"). We affirm that the above policy reflects NSCH's attitude and its intention to do the following:

* Recruit, hire and promote for all job classifications without regard to protected class status;

* Base decisions on employment so as to further the principles of equal employment opportunity;

* Make promotion decisions are in accord with principals of equal employment opportunity;

* Administer personnel actions such as compensation, benefits, transfers, determinations and Center-sponsored training without regard to protected class status;

* Make equal employment opportunities available to qualified disabled or handicapped persons;

* Provide equal employment opportunities to those who are Veterans.

TO APPLY:

Please visit https://nschi.applicantpro.com to apply. Please include resume, cover letter and salary requirements.

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