Senior Program Administrative Supervisor

Dakota County Saint Paul, MN
General Description

POSTING TYPE: External- Open Competitive

DEPARTMENT: Public Health

HOURS: Full time

HIRING RANGE: $66,134.00 - $74,400.00 (Salary Grade 109)

LOCATION: Western Service Center, Apple Valley, MN


CLOSE DATE: 4:30 p.m. on 05/31/2018

This position requires submittal of a resume.

Come join us at Dakota County and "Be more"! The work County government does is unique. You will not be just another employee; you'll be a valued employee making a difference in the lives of Dakota County residents every single day. We employ nearly 1800 skilled individuals whose talents and contributions makes Dakota County a premier place to live and work. Will you be the next person to join us at Dakota County?

This position is located in the Public Health Department at the Western Service Center in Apple Valley, MN. The position oversees a team of administrative/operations staff in a fast-paced office environment assures accurate and timely program support, assists in managing department-wide projects including Public Health Accreditation, process improvements, and financial reports. The position works across all parts of Public Health, and is in frequent contact with other County departments.

Minimum Qualifications

* Bachelor's degree in business or related field AND minimal four years of administrative, management or supervisory office support experience with progressive levels of responsibility.

* Or an equivalent combination of education and experience.


* Supervisory and/or lead worker experience.

* Experience in a non-profit agency or local government agency.

Duties & Responsibilities

These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

1. Supervise staff; maintain a healthy and safe working environment. .

2. Manage the activities of program support and technology/office services support staff. Must possess and apply working program knowledge.

3. Prioritize, assign and schedule work and staff training sessions, approve absences, evaluate performance, monitor career development, train staff, and recommend the hiring, disciplinary actions and dismissal of staff.

4. Conduct unit staff meetings; develop and implement team building activities.

5. Plan, develop and implement office management and department programs and policies that escalate to Division Head/County Manager or County Board approval.

6. Responsible for developing and managing program budget, advising department and division management of in-depth budgetary considerations/decisions.

7. Identify alternatives to existing methods of unit and department operations to increase productivity, increase the level of service or decrease costs.

8. Manage projects and procedures relating to facilities management, space planning, risk management, information technology, telecommunications, records management, quality improvement and support services.

9. Represent the department or County with other departments and outside agencies regarding program/office procedures and ensuring support for departmental objectives and county-wide issues.

10. Perform public health emergency response functions as trained and assigned within the department's emergency response plan.

ESSENTIAL JOB FUNCTIONS: Duties 1-10 are essential functions.

Knowledge, Skills & Abilities and Work Environment

* Comprehensive knowledge of department, County and State programs, policies and procedures as well as knowledge of the relationships between departments to other agencies and governing entities.

* Ability to interpret policies, procedures, rules, legislation, and related regulations with respect to the impact on the organization.

* Comprehensive knowledge of Microsoft Office Suite products and applicable State, County and departmental computer systems.

* Knowledge of concepts and applications for information systems.

* Comprehensive knowledge of the principles and practices of office management, leadership and supervision; including the ability to build and support a competent and effective work team to meet public health goals.

* Considerable knowledge of data practices laws and confidentiality.

* Knowledge of accounting principles and County budget preparation methods.

* High level of analytical skills and ability to apply analytical reasoning.

* Ability to establish and maintain positive working relationships with staff, management, and other public agencies.

* Ability to problem-solve and use good judgment to make effective decisions in accordance with precedents and regulations.

* Ability to communicate and present ideas effectively both verbally and in writing.

* Ability to apply project management and/or quality improvement techniques to increase efficiency in various processes.

* Strong organizational ability; ability to prioritize multiple responsibilities and manage time to meet timelines.

* Ability to develop effective working relationships with internal and external customers.

* Ability to work with minimal supervision.

WORK ENVIRONMENT: Work is performed in a County office building. Some travel is required. Lifting requirement of up to 20 pounds on an occasional basis. Equipment used may include, but is not limited to, computer, typewriter, calculator, telephone, copy and fax machines.

SELECTION PROCESS: The examination/selection process for this classification will consist of a rating of your training and experience from the application materials submitted. The top scoring candidates will be forwarded to the hiring department for further consideration.

Dakota County Employee Relations

Main Number 651.438.4435 (contact 8 a.m - 4:30 p.m. Monday - Friday)

Fax 651.438.8178