Office & Admin Specialist Sr
State of Minnesota
 Saint Paul, MN

Job Details

Job Class: Office and Administrative Specialist Senior

Who May Apply: Open to all qualified applicants.

Date Posted: 11/06/2019

Closing Date: 11/12/2019

Hiring Agency/Seniority Unit: Minnesota Pollution Control Agency-AFSCME

Division/Unit: Industrial/IND MUN Bus Systems Unit 1

Work Shift/Work Hours: Day Shift

Days of Work: Monday - Friday

Travel Required: No

Salary Range: $18.46 - $24.97/hourly; $38,544 - $52,137/annually

Classified Status: Classified

Bargaining Unit/Union: 206 - Clerical/AFSCME

Work Area: ECMR

FLSA Status: Nonexempt

Connect 700 Program Eligible: Yes

Job Summary

Job Summary

This position provides lead direction to administrative business staff that process enforcement, permits and public notice documents. The incumbent will work laterally with business support staff across the organization to maintain standard practices and business processes. This position is responsible for working with Tempo technical leads and supervisors to develop/modify processes. The incumbent is responsible for maintaining process document and providing training and mentoring to business systems staff. This position will serve as a lead GovDelivery Administrator for Business Systems. The incumbent will need a working knowledge of how to effectively create and disseminate information regarding the programs, laws and activities of the Minnesota Pollution Control Agency relative to enforcement and permitting programs.

Qualifications

Minimum Qualifications

Skill in leading and directing the work of office or administrative employees to ensure adherence to quality standards, deadlines, and proper procedures, while correcting errors or problems.

Ability to plan, schedule, assign, review, evaluate, coach, and train others as a lead and act as a resource.

Ability to work in computer software programs and applications and/or web-based database systems. This includes skill in word processing sufficient to use software, such as Microsoft Word and Adobe, to type and format letters, memos, reports, and minutes of meetings.

Ability to learn state agency computer languages and programs (i.e. TEMPO, SWIFT, etc.).

Proficient writing, spelling and grammar skills sufficient to quickly proof assigned work for spelling, punctuation and grammar.

Skill in developing and implementing administrative and program policies, procedures, and service standards in cooperation with management.

Skill in customer service sufficient to effectively communicate and elicit information with tact and diplomacy in difficult situations.

Ability to communicate with customers, employees, and other individuals to answer questions, explain information and address complaints.

Knowledge of English sufficient to fluently speak, read, understand, and respond to a variety of written and spoken communications related to the permitting and enforcement process.

Preferred Qualifications

Working knowledge of data practices requirements when working with data.

Working knowledge of agency data management policies and procedures, state and federal rules.

Ability to interpret and apply enforcement and compliance regulations related to permitting program policies and procedures.

Experience leading cross-functional teams in a customer-facing work environment.

Ability to encourage and facilitate cooperation among team members.

Application Details

Why Work For Us

Our mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure pollution does not have a disproportionate impact on any groups of people.

The State of Minnesota offers a comprehensive benefits package including low-cost medical and dental insurance, employer-paid life insurance, short- and long-term disability, pre-tax flexible spending accounts, a retirement plan, tax deferred compensation, generous vacation and sick leave, and 11 paid holidays each year. We emphasize work-life balance, and strive to have an inclusive workplace for everyone.

How to Apply

Click “Apply“ at the bottom of the page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.

Contact

If you have questions about the position, contact Patricia Atchison at patty.atchison@state.mn.us or 651/757-2774.

AN EQUAL OPPORTUNITY EMPLOYER

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance you need.

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