Data Entry Associate (Part-Time) - National Office

College Possible Saint Paul, MN
College Possible is a growing nonprofit coaching low-income students to and through college to break the cycle of poverty and empower the next generation of leaders. Our model earns top-of-field results: a 2011 Harvard study found that the program more than doubles a student's chance of enrolling in a four-year college, and our students are four times more likely to become college graduates than their low-income peers. College Possible has a budget of nearly $20 million, more than 110 full-time employees and more than 270 AmeriCorps and VISTA service members. During the 2017-2018 school year, we are serving 30,000 students in all 50 states, at more than 90 partner high schools and at more than 350 colleges.

College Possible is committed to equity, diversity and inclusion, and seeks to build a diverse workforce to promote effective work in partnership with the communities we serve. We welcome a diverse pool of qualified applicants. For each of its positions, College Possible is mindful about what best serves our students, and seeks to hire staff with relevant experience, skills and aptitude, and a commitment to the power of education.

Headquartered in Saint Paul, Minnesota, College Possible also operates in Milwaukee, Wisconsin; Portland, Oregon; Omaha, Nebraska; Philadelphia, Pennsylvania and Chicago, Illinois. We're joining forces with colleges to achieve a transformational impact: by 2021, we will partner with 400 colleges to serve 50,000 students.

To learn more, visit

Basic Description

The Data Entry Associate is responsible for data entry of gifts into Raiser's Edge and acknowledgement across the organization, pulling simple mailing lists, importing/exporting data. Under the direction of the Development Operations Manager, this position works closely with the fundraising leads at College Possible sites across the country via phone, email, intranet, mail and in-person.

Essential Job Functions

Gift entry and acknowledgement: Daily data entry of gifts into the Raisers Edge database ensuring gifts are coded properly and relevant donor or reporting information is captured. Prepare acknowledgement letters for every gift to be signed by site Executive Directors. Serve as primary point of contact for all 3rd party donation processing vendors.

Mailing lists, queries and reports: Pull necessary segmented lists from the database for various donor lists, newsletters, solicitations and other mailings or e-blasts for all sites. Run standard reports and create custom reports as needed to track progress toward goals.

Import/export data: Regularly import and export data from other systems, such as Convio Luminate, and Co-Pilot into and out of Raisers Edge.

Special projects and other duties as assigned.

Professional Requirements (Skills & Qualifications)

In addition to the requirements below, College Possible staff and service members are expected to demonstrate the Idealistic Leader traits of Strive to be Delightful, Energize those in your Presence, Keep Your Eyes on the Prize, Challenge Cynicism, Practice Empathy, Learn to be Grateful and Have Fun, as expressed in our organizational value statement and have a significant commitment to the mission of helping low-income students earn admission to college and persist toward degree completion.


* Associate's degree in related field required.

Related Work Experience:

* One years' experience in database management or equivalent experience required;

* Experience with Raisers Edge and Convio Luminate preferred.

Computer/Software Skills:

* Strong computer skills, including demonstrated proficiency in: Microsoft Office Suite.

Other Skills, Abilities and Requirements:

* Ability to function in a complex, multi-site matrix organization;

* Outstanding attention to detail;

* Superb project management skills;

* Strong analytical skills and the ability to effectively interpret data and reports;

* Excellent written and verbal communication skills and strong interpersonal skills;

* Self-starter with the ability to prioritize multiple projects and deadlines simultaneously;

* Problem solver; flexible and adapt easily to change;

* Attention to detail, including proofreading and project follow-through.


Hourly rate commensurate with experience. 20 hours per week.

To Apply

Please apply at: Include a resume and cover letter.