Medical Clerk (3049-183)

Alutiiq LLC Roswell, NM
Job Corps' mission is to assist eligible youth to connect to the labor force by providing comprehensive and integrated academic, career technical, workforce preparation and independent living skills and support services leading to: Successful careers in in-demand industry sectors or occupations or the Armed Services that will result in economic self-sufficiency and opportunities for advancement; Enrollment in postsecondary education, including an apprenticeship program leading to long-term attachment to the labor force; and Responsible citizenship.

Summary of Duties:

Provides secretarial and clerical services to support the Health and Wellness Department's staff.

Description of Duties:

Key Areas of Responsibilities:

* Provides administrative support services for the Wellness program: Schedules entrance physical examinations in compliance with the DOL, Corporate and Center guidelines. Schedules and/or tracks appointments for all medical services. Tracks student compliance and notifies appropriate staff of missed appointments. Submits negative incident reports for missed appointments. Compiles and distributes medical appointment passes. Completes the procedures for student accountability and attendance. Performs quality assurance record audits. Ensures medical files are assembled correctly with appropriate documentation.

* Promotes administrative support to Health and Wellness. Compiles data from medical and dental staff to prepare required monthly and quarterly reports; distributes accordingly. Reviews and terminates students' active medical records within 3 business days. Types and process students' medical separation packets. Performs other duties as assigned.

* Functions as a liaison between department and students, other departments, visitors, etc.: Handles incoming e-mails, calls, voicemail messages, mail, and prepares information for efficient distribution and action as necessary. Uses common courtesy when greeting visitors and answering phones. Schedules appointments and interviews. Provides necessary information to department and manager to ensure timely response by either. Keeps updates on Job Corps notices and ensures department responds as necessary.

* Completes copying, typing and filing as requested and needed: Produces clear copies of requested materials. Proofreads typed documents prior to returning to originator. Prepares weekly reports and other required DOL, Corporate and Center reports. Types SOPs, plans, meeting minutes, agenda memos, reports, correspondence, newsletters and any other item as directed. Pays attention to detail, ensuring that documents distributed from your department are well written, comprehensive, error-free and of a high quality. Researches special topics and projects to increase awareness and resource capacity. Maintains department files to include SOPs, weekly reports, weekly summation reports, JCRL reports, etc.

* Performs other duties as requested by department manager/director: Attends office meetings, schedules meetings, sends out required reports, runs office errands, attends training, works in lieu of other secretaries and clerks on an as-needed basis, helps distribute student pay, assists with special printed projects, acts proactively, completes tasks in a timely and proficient manner, tracks and follows through on action items, exercises good judgment and problem-solving skills on manager's behalf, and other comparable duties.

* Enters information into the CIS and keeps necessary files and records: Enters information into CIS as required. Maintains accurate hard and electronic copy files as necessary to ensure department meets DOL, Corporate, and Center expectations. Runs CIS reports to ensure information entered is accurate.

* Monitors budget, controls inventory and ensures the department areas are attractive, clean, safe and in good repair: Completes PRs and check requests to include budget management. Ensures that POs are received and filed initially, and that the items requested are received in a timely manner. Ensures that all equipment assigned to the department is properly accounted for and maintained in good condition. Initiates work orders and ensure that repairs are completed in a timely manner. Ensures that work area, including manager's area and other assigned areas, are attractive, clean and safe at all times.

* Supports the CDSS initiatives: Develops and implements a productive Work-based Learning program to include the development of students' employability and social skills. Explores innovative ways to incorporate health and wellness into the students' academic, CTT and leisure time learning. Must be responsive to students' conduct, abilities, and needs.

Required Skills

Education and Experience

HSD/GED and at least one year of related experience.

Certifications, Licenses, Registrations

Valid state driver's license;

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and listen, sit, stand, and walk; to reach with hands, arms, as well as use hands to finger, handle or feel, to taste and smell. The employee must be able to lift and/or move up to 50 pounds. Specific vision capabilities required by this job include; close, distance and peripheral vision.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Work Environment

The work environment characteristics described here are representative of what employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.