Administrative Secretary II

GAP Solutions, Inc Rockville, MD
Position Objective: To perform administrative functions in support of the client.

Duties and Responsibilities:

* Perform generic clerical skills including greeting and directing visitors, fielding phone calls, scheduling meetings, taking minutes, composing memos, etc.

* Perform administrative and office support activities that require an ability to multi-task and assist multiple NIH employees at once.

* Review and disseminate memorandums to staff, conduct document control for routing through office, review draft policies, standard operating procedures and memorandums for grammar and format.

* Prepare purchase requests for small purchases.

* Coordinate travel and submit data into the NIH travel system.

* Compile equipment requirements for office staff.

* Prepare training requests.

* Additional duties may include filing and faxing.

Basic Qualifications:

* A minimum of a college degree or a high school diploma and 2 years related work experience.

Minimum Qualifications:

* Ability to multi-task and assist multiple NIH employees at once

* Experience with MS Office Suite.

* Strong communication skills, both oral and written

* Ability to transcribe and edit documents

* Analytic, organizational and time management skills

* Ability to work independently and in a collaborative team environment consisting of a diverse population

* Experience in CGE (Government travel system) , ITAS (Internet Time and Attendance System), and NFTE (Non-FTE document depository) is preferred

* This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

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