Administrative Secretary

Bon Secours Health System, Inc Richmond, VA


Under minimal supervision, provides secretarial, clerical and administrative support services such as drafting and preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files and conducting special projects as assigned, primarily for Administrative Director and Nurse Managers in Medical/Surgical Services. Duties require a thorough knowledge of supervisors' areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects, the ability to type complex medical text, and a working knowledge of medical terminology.


* Work requires skills related to proofing and editing reports, correspondence, and the like for accuracy, sentence structure and readability as well as drafting correspondence and reports, performing semi-complex arithmetic calculations when preparing administrative reports, and developing and overseeing the maintenance of record keeping and filing systems at a level normally acquired through completion of one year of high school (business courses) or equivalent.

* One to three years of progressively more responsible secretarial/administration work experience. Proficiency in operation of a desktop PC, Microsoft Word, Microsoft Excel, Microsoft Power Point, Microsoft Outlook, Microsoft Internet Explorer, KRONOS, ANSOS.

* Previous work experience required in an administrative/secretarial capacity that require the handling of administrative details such as preparing reports by combining confidential data from several sources; communicating with a diverse group of internal and external callers and visitors; arranging meetings and conferences, assembling confidential and sensitive information; formatting and typing complex tables, forms and reports; and developing routine responses to a variety of correspondences.

* Must be able to handle a fast-paced environment. Must be a self-motivator, possessing a high level of judgement skills and initiative, along with ability to prioritize and coordinate several tasks simultaneously.

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