Administrative Business Partner

ICONMA Reston, VA

Location: Reston, VA

Duration: 6 months

Description:

Project Overview:

As an Administrative Business Partner, you're at the heart of your team's business operations and activities, and the soul that keeps your team moving forward. candidate anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. Candidate move quickly with the changing environment and are up to date with the latest Google products and services. Candidate also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

This is an exciting and demanding role for an experienced admin assistant to become a vital part of a dynamic team. Candidates must have strong communication skills, be highly organized, have a shown ability to grasp new technologies and be able to contribute to the helpful flow of the team while aiding in keeping the office running smoothly.

Overall Responsibilities:

Calendaring (ie setting up meetings, booking rooms, adjusting conflicts)

Email management (average 100 per day)

Managing multiple the team summits

Top 3 Daily Responsibilities:

Perform administrative tasks in a timely manner with attention to detail and positive attitude, including: high volume calendar management, detailed and strategic time management for partners, travel arrangements, expense reports, meeting organization, hosting guests, supporting executive and team meetings as needed, managing budgets, organizing events and offsites

Interface with users and partners in a friendly and professional manner, acting as communication liaison between Google execs, other users and partners

Work closely with admin team to handle company-wide initiatives



Required Skills/Qualifications:

BA/BS degree in any field

3+ years of work history, including experience as an administrative assistant to a team or senior manager/director in a fast paced environment, involving heavy calendar management, executive time management, travel scheduling and booking

Exceptional written and verbal communication skills

Good/professional communication - with senior Execs, peers and cross-functional partners

Manage multiple ongoing projects with different teams

Tech Savvy (Google Apps)

5 yrs supporting Manager/Director level

Nice to Have Skills/Qualifications or Not Required:

Previous experience with event planning

Previous client experience

Closely support the entire team and other partners when need be, pitching in on projects or events and covering for other local and team admins as needed

Develop and improve the efficiency of team processes, strategizing with your partners for best time management and creating a smooth day-to-day flow

Manage finance tracking and reporting

Creating purchase orders

Google docs, sheets


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