Executive Assistant

Truckee Meadows Community College Reno, NV
Thank you for your interest in Truckee Meadows Community College. Once you start the application process you will not be able to save your work. Please ensure you have everything available to complete your application before you begin. Required documents to apply for the position are listed below in the posting.

If you need assistance or have questions regarding the application process, please contact Human Resources at (775) 673-7168 or humanresources@tmcc.edu.

Job Description

Truckee Meadows Community College (TMCC) is recruiting for an Executive Assistant to The Dean of Liberal Arts.

This position is responsible for providing executive support to the Dean. Under minimal supervision and with the use of frequent independent, sound, and professional judgement, the successful candidate would be responsible for coordinating and managing the Dean's calendar; assisting in budget development and management; attending meeting as directed, preparing agendas, minutes and supplemental documents; maintaining the Dean's confidential files; acting as liaison among the Dean and faculty, administrators, internal and external entities; use effective, independent judgment to triage problems, questions and issues directed to the Dean and resolving those within established parameters; assisting the Dean with special projects as needed.

The duties of this position include:

* Research, prepare reports, provide clerical support of department initiatives, including grants

* Coordinate and manage assigned projects with other administrative assistants

* Provide excellent and respectful student, staff, faculty, and public service

* Organize and prepare budget accounts, including budget transfers and reconciling accounts

* Organize travel arrangement for Dean

* Oversee and ensure smooth and efficient daily operation of the Dean's office acting as Office Manager and ensuring office coverage in other departmental offices

* Oversee keys requests, files, inventory, space logistics, equipment

* Supervise classified staff and student worker employees with tact and professionalism

* Develop procedures for office processes and monitor flow of work to optimize efficiency

* Coordinate work processes with other fiscal and administrative staff

* Utilize knowledge of office policies and procedures within a higher education environment

* Exercise excellent interpersonal and writing skills

* Demonstrate the ability work independently and make independent judgments regarding to divisional and personnel

* Demonstrate excellent computer skills, including high levels of competency working with the Microsoft Office Suite, Google Applications, and the ability to use or learn other computer programs specific to the College or NSHE System

* Maintain high levels of confidentiality and integrity

Required Qualifications

Graduation from high school or equivalent education and five years of progressively responsible administrative support experience which included overseeing administrative office activities, maintaining complex records, and coordinating administrative communication including written and oral information to various managers and work groups; OR one year of experience as an Administrative Assistant IV in Nevada State service which included administrative support duties as described above; OR an equivalent combination of education and experience.

Preferred Qualifications

Applicants with the following experience are encouraged to apply:

* Experience using Microsoft Excel and Word in a business setting.

* Experience using a database (e.g. Access, PeopleSoft, Procare, Oracle).

* Experience with automated accounting software/systems.

* Experience working with confidential information.

* Supervisory experience.

* Previous experience working in a Higher Education setting.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

31

Classified Benefits

PERS retirement plan, health insurance options that include dental and vision, life insurance, long-term disability, annual and sick leave, along with other benefits.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Attach the following attachments to the Resume/CV section of your application. The system will accept multiple attachments to this section of the application up to 5MB. Please contact jobs@unr.edu, the day you apply, if assistance is needed with attachments.

Resume/CV – List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter - Optional

Contact Information for Three Supervisory References – Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Resume/CV section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All documents, including unofficial transcripts for academic positions, must be received on or before the closing date posted on the job announcements. Incomplete or late applications will not be considered.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

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