Human Resources Assistant
Stanford University
 Redwood City, CA

Stanford University is an employer of choice in the Silicon Valley, sitting next to, and interacting with, the world's pre-eminent high tech companies. We offer a variety of benefits beyond traditional vacation, medical, dental, retirement and savings options:

  • Tuition & Training Programs that benefit you and your dependents
  • Commuter programs including free Caltrain Go pass, BTA Eco Pass and ridesharing incentives
  • Year round art museums, musicals, plays and lectures
  • Over 100 annual University division I athletic events
  • Health Improvement Program classes, world-class recreation facilities, equipment rentals and exercise classes
  • Events and program for children, sports camps, tuition options
  • World class intellectual stimulation through learning and development classes, workshops and onsite conferences from leading edge speakers and faculty
  • Work-life integration, family friendly policies and reimbursement
  • Participation in Stanford's social responsibility and sustainable programs for a better world

The School of Medicine Human Resources Services Team (HRS) is in search of a candidate who is tech-savvy, motivated to accomplish tasks independently with minimal guidance, who is invested in maintaining a positive and productive work culture. Are you personable, proactive, and exude a high-level of customer service? Then bring your talent and passion and join us in providing human resources support to some of the brightest and advanced thinkers in the world. Join the Stanford School of Medicine Human Resources Group in leading and changing medicine as we know it today.

The Human Resources Assistant will report into the Directing Business Partner for HRS providing administrative and operational support to the HRS Team, and the Human Resources Group (HRG), when required. This is a dynamic work environment with minimal supervision requiring the qualified candidate to be highly organized, extremely detail oriented, and able to multi-task with ease. The HR Assistant will proactively solve problems and handle issues that arise seeking guidance when needed. Regardless of assignment, demonstrated strong business judgment, professional etiquette, and exceptional analytical and problem-solving skills are expected.

Duties include:

Human resources transactional support.

Will advise departmental employment transaction originators on proper coding and other data points on transactions to assure compliance with School, University and payroll policy and regulation. Will audit completed transactions by running/reviewing activity reports. Resolves authority issues related to human resources administrative systems. Will be responsible for providing training to SoM staff on HRIS such as OpenText, PeopleSoft, BI, Axess.

Assist with scheduling, organizing, and operating conferences, seminars, and events, including copying and distribution of materials and administering logistics.

Will assist with events such as the HRG Retreat, HRG Social and Supervisory Conference. Will also assist with scheduling interviews for the groups/units supported by HRS, and Employee & Labor Relations. Will prepare salary and bonus letters for clients supported by HRS and will assist with other human resources functions such as onboarding and off-boarding of employees for the Dean's units. Will assist ELR staff with all administrative requests including printing of reports, setting up appointments, requesting files from off storage location etc. Serves as a back-up for Axess Timecard review for HRG staff.

Create complex reports and spreadsheets which may utilize specialized software and systems.

Serves as a back-up for ASR appointments which requires running reports on Academic Staff Research for compliance and audit purposes, reviewing the information entered in the FASA and PeopleSoft to ensure accuracy.

This position will be located in Redwood City.

  • - Other duties may also be assigned

DESIRED QUALIFICATIONS:

Advanced Excel skills

Knowledge of scripting

Human Resources certification/knowledge

Experience working in an educational institution

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and four years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
  • - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Additional Information

  • Schedule: Full-time
  • Job Code: 5638
  • Employee Status: Regular
  • Grade: A18
  • Requisition ID: 85386