USA - NC, Raleigh - Office Administrator
Habitat for Humanity
 Raleigh, NC

Posting Description

Reporting to the Director of Finance, the Office Administrator (OA) has the responsibility of providing high level office management services for Habitat for Humanity of Wake County's Administrative Offices. The OA is a key member of the Administrative/Finance Department. This position requires the ability to successfully manage multiple projects simultaneously. A successful OA will be both detail-oriented and self-motivated.

This is a Full Time non-exempt position requiring flexibility to work evening and weekend hours as needed for work and special projects. The OA will likely spend on average at least five days per week, Monday – Friday (40-hour workweek with 8 hours days).

ESSENTIAL FUNCTIONS:

  • Works with Director of Finance and reception staff ensuring coverage at front desk.
  • Manage voicemail system and respond to telephone, email, walk-in and website contact form inquiries from existing community members, prospective homebuyers, management, Board members, vendors and other constituents
  • Collect, process and distribute incoming mail as well as compose and send correspondence for other office staff
  • Handle minor financial transactions for the office, such as collecting mortgage payments or donations, issuing receipts, and preparing of management expense reports
  • Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed
  • Organize conference room scheduling, equipment, and cleaning
  • Purchase and organize catering, coffee, or other refreshments as needed by department management
  • Coordinate building and maintenance issues for general repair and updates
  • Coordinate security of building and parking lot with vendor
  • Responsible for maintaining cleanliness of office, including restrooms
  • Purchase computers, printers, supplies, and other equipment
  • Manage current vendor contracts for IT services and serve as contact for Internet/Wifi and Copier/Printer services
  • Monitor incoming and outgoing mail; receive and sign for mail/packages from couriers and deliver to proper recipient
  • Prepare correspondence, documentation, or presentation materials
  • Assist other departments with administrative or clerical support

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Communication
  • Analysis and Assessment
  • Prioritization skills and good judgment
  • Problem Solving
  • Decision Making
  • Planning and Organization
  • Time Management
  • Attention to Detail

EDUCATION/EXPERIENCE:

  • Bachelor's degree, or equivalent work experience
  • Proven work experience as an office administrator
  • In-depth understanding of office management and daily operations
  • Hands on experience with MS Office and Google products
  • Working knowledge of computers, printers, software, networking and other office equipment Excellent verbal and written communications skills
  • Working knowledge of electrical, plumbing, HVAC, lighting, landscaping and other facility management concepts
  • Strong organizational and time management skills

APPLICATION PROCESS:

  • If interested, please send in your resume along with a cover letter to: edmundo.yanez@habitatwake.org

ONLY CANDIDATES WHO FOLLOW THE SPECIFIC INSTRUCTIONS IN THIS JOB ADVERTISEMENT ON HOW TO APPLY FOR THIS JOB WILL BE CONSIDERED.