Business Manager

State of North Carolina Raleigh, NC
Description of Work

* Recruitment Range: $60,530 - $92,309* Salary Grade: GN16

The primary purpose of this position is to prepare, execute, and maintain the Division's operating budget. The position works with a number of major federal funding sources which constitute a significant portion of the Division's revenues. Some of these funding sources have different Federal Financial Participation (FFP) rates and others are grant based. The Division's revenues also include receipts and state appropriations. These responsibilities serve as a larger umbrella for numerous activities that include:

* Serving on the Division's Management Team

* Preparing the Division's budget, overseeing its execution, and maintaining expenditures within the budgeted parameters.

* Directing the development and maintenance of the Division's cost-allocation plan (CAP).

* Developing and submitting the Division's annual federal Medicare/Medicaid budget, supplemental budgets, and expenditure reports to CMS and other federal funding sources.

* Preparing budget revisions that make adjustments to the Division's authorized and certified budgets (Type 11 and 12) as well as internal budgetary adjustments to specific funds (Type 14).

* Developing the Division's biennial continuation and expansion budgets.

* Preparing the Division's monthly and/or quarterly allotment requests.

* Monitoring the Division's cash balances and salary reserve balances.

* Coding and approving bills/invoices for payment by the DHHS Office of the Controller, e.g., travel invoices. This responsibility also includes pre-auditing functions as mandated by GS 159-28.

* Authorizing salary amounts and approving Personnel Actions forms in the BEACON system that have been prepared by the Human Resources staff.

* Ensuring the accuracy and completeness of monthly payroll, health insurance, and workman compensation payments.

* Performing monthly and year end close-out procedures, including reversion and carry-forward estimates.

* Meeting regularly with Section Chiefs and other members of the Management Team to review the budget and identifying/executing any necessary adjustments.

* Directing and overseeing the operations of the Division's Office of Contracts and Procurement.

* Directing and taking personnel actions for Division's Budget Office staff of 8 FTE's.

The Division of Health Service Regulation (DHSR) provides for the health, safety and well-being of individuals through effective regulatory and remedial activities including appropriate consultation and training opportunities and by improving access to health care delivery systems through the rational allocation of needed facilities and services. The Human Resources Office in the DHHS Division of Health Service Regulation provides comprehensive HR services to approximately 570 employees located in Raleigh and across the state.

Knowledge, Skills and Abilities / Competencies

The following knowledge, skills and abilities / competencies must be clearly documented in your job duties and demonstrated in your employment history on your application.

* Knowledge of federal and state rules and regulations regarding appropriate business and accounting practices and principals.

* Demonstrates ability to manage and improve business processes and operations by ensuring continuity, integration of policies and procedures with the organization's mission and strategic plan.

Plans and monitors the use of expenditures to meet organizational objectives and compliance; prepares budget documents and reports.

* Demonstrates a proficient level of professional skill and/or knowledge in business operations or accounting and financial forecasting.

* Allocates resources, plans procurement and oversees budgets and contracts to ensure fiscal stability of the organization.

* Recruits, selects, develops, counsels, disciplines, and evaluates performance of employees to retain a diverse workforce; administers and ensures compliance with human resources policies and procedures.

* Observes and assesses work; provides feedback; may provide technical supervision; develops knowledge, skills, and abilities of employees; plans for and supports employees in career development opportunities. As needed, develops and implements staffing strategies.

* Gather, organize, summarize and analyze data within prescribed timeframes. Analyze business operations and/or financial statements.

* Determine and ensure compliance with laws and regulations; draw conclusions; and review, examine and prepare documents. Ability to choose an effective course of action or develop appropriate solutions and/or reach conclusions.

* Take action consistent with available facts, constraints, and anticipated consequences. Ability to choose an effective course of action or develop appropriate solutions and/or reach conclusions.

* Communicates information to individuals or groups; delivers presentations suited to the characteristics and needs of the audience. Clearly and concisely conveys information orally or in writing to individuals or groups to ensure that they understand the information and the message. Listens and responds appropriately to others.

Management Preferences:

Government accounting experience

Minimum Education and Experience Requirements

Bachelor's degree in accounting, business, finance or other discipline related to the area of assignment from appropriately accredited institution and three years of progressive related experience, in which, two years should be in a supervisory role, or equivalent combination of education and experience.

Supplemental and Contact Information

The Department of Health and Human Services (DHHS) selects applicants for employment based on job-related knowledge, skills, and abilities without regard to race, color, gender, national origin, religion, age, disability, political affiliation or political influence.

Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations and cover letters may be uploaded with your application. Applicants who obtained their education outside of the United States and its territories are expected to assume responsibility for having their academic degrees validated as equivalent to a degree conferred by a regionally accredited college or university in the United States.

Please be sure to complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.

If multiple applications are submitted to an individual position, only the most recent application received prior to the posting closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review". The application, interview and selection process will take an average of 6–8 weeks.

Applicants will be communicated with via email only for updates on the status of their application. If you have questions regarding this posting, other than your application status, please contact the Division of Health Service Regulation's Human Resources Office at 919-855-3859. For NEOGOV technical support and assistance, call 1-855-524-5627.

http://www.ncdhhs.gov/dhsr

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