Sample and Materials Associate, Temporary

Wuxi Apptec
 Plainsboro, NJ


The jobholder would play an important role in Central lab sample and supply administrative activity. Perform sample receiving, login, inventory, shipping, import & export, logistics management & tracking, kit production, label production and associated document preparation in support of central lab services in clinical studies.


  • Perform biological samples and kit supplies activities for clinical studies, including shipping, receiving, inventory, storage, material handling, transfer, and tracking of samples and supplies.
  • Ensure the sample chain of custody following related Standard Operating Procedures. Ensure biological samples/specimen are properly stored and secured at desired storage temperature
  • Report to project manager and central lab supervisor about any abnormalities during the sample receipt and handling process.
  • Label all biological samples/specimens with proper identification and organize logically according to appropriate procedures
  • Keep sample related documents properly managed
  • Transfer samples, kit and other applicable supplies to appropriate locations and/or storages, and make documentation of each key steps
  • Independently produce supply labels
  • Putting labels on supplies to make supply kits according to lab manual requirement
  • Inventory and order supplies according to Central Lab procedures
  • Coordinate with clients, sites, and couriers for sample, lab kits, and supplies shipping domestically and internationally
  • Receive specific instructions on assigned task
  • Delivers accurate results on assigned tasks within or ahead of the expected timeframe.
  • Train junior level scientists, as needed
  • Has a full understanding of clinical study and method; troubleshoots unexpected results.
  • Maintain records in a well-organized manner. All necessary documentation is recorded
  • Performs and review more complex records and to be able to trouble-shooting
  • Prepares accurate information summaries
  • Complies with all safety rules, practices good housekeeping, and maintains safe workplace without supervision.
  • Assumes responsibility for accuracy of work.
  • Learns and enhances technical knowledge of Central Lab areas.
  • Participates in writing and review of Standard Operating Procedures (SOPs), procedures, policies, and suggests practical changes.
  • Perform duties complied with the related SOPs, CLIA, and applicable guidelines and regulations.
  • Promotes implementation and compliance with WuXi AppTec, Inc. safety policies, practices, and procedures in order to maintain a safe work environment and minimize or eliminate injury.
  • Other duties as assigned.


Experience / Education:

  • Bachelor's degree with related experience, or equivalent education, experience and training
  • Any similar combination of education and experience.
  • International Export and Import experience
  • International freight forwarding experience
  • Ability to prioritize and multi-task in a fast-paced, changing environment
  • Excellent analytical, critical thinking, and problem-solving skills
  • Strong organizational skills and attention to detail
  • Ability to work in a team environment, to be flexible, hands-on with interpersonal skills and time management
  • Ability to build relationships with both internal and external teams
  • Superior Customer Service skills with excellent telephone communication and email skills
  • Strong working knowledge of MS Office programs, including Excel and Word

Physical Requirements:

  • Must be able to follow the Environmental Safety requirements
  • Must be able to wear appropriate PPE
  • Must be physically heathy to perform works related to sample and supply administration, including but not limited to the following –
    • Ability to identify and distinguish colors and with clarity of vision
    • To work in Lab setting with exposure to biohazards
    • To work in an environment with variable noise levels
    • To lift/push/pull heavy objects, e.g., 10 lb or greater
    • To be able to crouch, bend, twist, and reach
    • To walk, stand, and sit for an extended time period
    • To perform activities with repetitive motions
    • To climb Ladders / Stairs / Scaffolding
    • To work in variable temperatures high to freezing

WuXi AppTec requires all employees, both Field and Office-based, to be fully vaccinated with a COVID-19 vaccine by February 9, 2022 or undergo weekly COVID-19 testing as set forth in WuXi AppTec’s Mandatory COVID-19 Vaccination Policy, unless they are eligible for an exemption from the vaccination or testing requirements based on a disability or sincerely held religious belief, practice or observance. If you are offered employment with WuXi AppTec, you will be required to provide acceptable proof of your COVID-19 vaccine (if applicable) no later than 8 days before your first day of employment.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by Management.

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