Administrative Assistant - Intermediate

University of Pittsburgh Medical Center Pittsburgh, PA
Job Description

Job Title: Administrative Assistant - Intermediate

Job ID: 686740

Status: Full-Time

Regular/Temporary: Regular


Shift: Day Job

Facility: University of Pittsburgh Physicians

Department: Pain Chronic CHP

Location: 4401 Penn Avenue, Pittsburgh PA 15224


University of Pittsburgh Physicians is seeking an Administrative Assistant - Intermediate to support the Pediatric Chronic Pain Department of Children's Hospital of Pittsburgh of UPMC! Under general supervision, the Intermediate Administrative Assistant provides varied administrative support to a department, a group of professionals, or multiple departments.

The ideal candidate will possess strong Outlook and calendar management skills, as well as some patient care experience regarding scheduling.


* Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

* Collects, compiles, and analyzes moderately complex data and information.

* Composes straightforward written descriptions of results.

* Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

* Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

* Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

* Maintains various accounting and budgetary records (i.e., completes expense reports).

* May also perform all responsibilities of an Administrative Assistant - Associate:

* Performs routine clerical functions, such as copying, sorting, filing, and typing.

* Sets up and maintains varied office files, logs, and records office activities.

* Orders office supplies and maintains office equipment.

* Answers, screens, and routes incoming calls and messages.

* Responds to routine questions.

* Greets, screens, and directs visitors to appropriate staff member.

* May make travel arrangements.

* Reviews administrative procedures and interprets them for employees.

* Under general direction, provides varied administrative support to a department or group of professionals.


* High school diploma or equivalent.

* Three years experience in an administrative support role.

* Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

* Ability to use applicable MS Suite products.

* Working knowledge of business processes and procedures.

* Knowledge of basic accounting and financial principles and functions.

* Ability to analyze data and use basic reasoning skills.

* Exceptional Outlook and calendar management skills highly preferred.

* EPIC experience preferred.

Licensure, Certifications, and Clearances:

* Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities Salary Range: $14.53 to $22.86

Union Position: No

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