Administrative Assistant II

State of Florida Pensacola, FL
Requisition No: 36607

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79000996 DBPR/ALCOHOLIC BEVERAGES & TOBACCO OPEN COMPETITIVE

Position Number: 79000996

Salary: $1,128.63 biweekly

Posting Closing Date: 06/19/2018

DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO

ADMINISTRATIVE ASSISTANT II

Position Number: 79000996

Hiring Salary: $1,128.63 biweekly

PENDING RECLASSIFICATION

ANTICIPATED VACANCY

Open Competitive

The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including: receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to Chapters 210, 561-565, 567-569, Florida Statutes. Florida has approximately 77,000 active alcoholic beverage and tobacco licenses, permits, and brand registrations. More than 1.6 billion in state revenue is generated annually through activities regulated by the Division. The Division's three bureaus - Licensing, Auditing and Enforcement - comprise a team of approximately 330 personnel fulfilling the regulatory obligations of the Division throughout the state.

Minimum Requirements:

* Two (2) years of clerical, secretarial or administrative experience is required.

* One year of experience working with Microsoft Word is required.

* One year of experience working with Microsoft Excel is required.

* Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.*

Duties & Responsibilities:

This is a Career Service position assigned to the Division of Alcoholic Beverages & Tobacco, Bureau of Law Enforcement, Pensacola District Office. Primary duties include:

* Conducts daily administrative functions such as copying, faxing, organizing and maintaining records.

* Performs daily duties independently, making decisions and planning administrative priorities.

* Prepares reports and correspondence using Microsoft Word & Excel.

* Processes and distributes all mail.

* Receives and assists all walk-ins, incoming callers, receipts monies collected, responds to questions related to the state's alcoholic beverage and tobacco laws and rules.

* Records and accurately enters information insuring a timely and proper disposition.

Knowledge, Skills & Abilities:

* Knowledge of administrative principles and practices.

* Knowledge of office procedures and practices.

* Knowledge of the methods of data collection.

* Knowledge of the principles and techniques of effective communication.

* Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.

* Prepares correspondence and administrative reports.

* Understands and applies applicable rules, regulations, policies and procedures.

* Utilizes problem-solving techniques.

* Works independently.

* Plans, organizes and coordinates work assignments.

* Communicates effectively.

* Establishes and maintains effective working relationships with others.

Notes: Experience working in a law enforcement agency or confidential environment is preferred.

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

NOTE: This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

The Florida Department of Business & Professional Regulation is committed

to increasing recruitment and hiring of individuals with disabilities and

improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market: Pensacola