Court Clerk

Pala Band of Mission Indians Pala, CA
Title: Court Clerk

Department/Division: Security

Class:

FLSA:

Status: Part-Time (30hrs) $15.00 hr.

Supervisor: Security Chief

Subordinates: None

POSITION SUMMARY:

Serves as the Administrative Assistant to the Security Chief as well as court

clerk. The incumbent is tasked with insuring timely and accurate administrative

functions through subordinate staff when applicable such as typing, filing,

report generation, receptionist, filing, and related duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Works under the general direction of the Security Chief. Utilizes extensive

communication skills with processing citations as needed to insure that

directives or other related work is completed in a timely and efficient manner.

Adhering to the policies established in the Pala Peace & Security ordinance.

Responsible for notifying all witnesses and Security and if applicable to

Sheriff of Hearing. Insuring that the appropriate staff or individuals, proper

files, data, reports, or other related material is available and prepared for

the Security Chief.

Responds to priority incoming telephone calls for the Security Chief,

answers questions or refers general public to appropriate Pala Band of Mission

Indians staff when needed.

Administers assigned record keeping in an efficient and effective manner

consistent with program goals and objectives. Maintain Court Docket and provide

copies to Tribal Council (Chairman).

Responsible for formulating program, department, community policies and

procedures as needed to meet the goals and objectives of the Pala Band of

Mission Indians. Serve Notice Civil Fines. Develop procedures to collect fines

from non-members under the supervision of the Tribal Council. Monitor

Inter-Tribal Court activities and provide status reports to Tribal Council.

Reports regularly to the Security Chief concerning the status of all

assignments, duties, projects and meeting deadlines. Maintain calendar of

citations issued and coordinate the fines with deadlines with Chief of Security

and Financial.

Sends warning letters, take minutes, develop, and update office documents.

Confirm meetings with Inter-Tribal Court, Security Department, Executive

Committee and Sheriff’s Department as needed.

Performs other related duties as directed by the Security Chief.

KNOWLEDGE, SKILLS, CERTIFICATIONS AND ABILITIES:

Possesses documented working knowledge of tribal ordinances and federal laws

concerning Tribal Government.

Be able to establish and maintain an effective working relationship with

Tribal officials, employees and the general public.

Must be able to communicate effectively orally, writing to all levels of

management, tribal government entities, and the general public.

Excellent leadership and management skills, including demonstrated ability

to select, train, develop, mentor, and motivate staff.

Demonstrated computer literacy and able to use standard office software, (

i.e., MSWord, Excel, Outlook, internet, MS Power Point, Access and various other

computer programs).

Must be able to perform duties independently, establishing office efficiency

and set priorities in order to meet deadlines

MINIMUM QUALIFICATIONS:

High School graduate or equivalent education (GED). Prefer an Associate of

the Arts (A.A.) degree in business, accounting, office operations or related

fields. Must be familiar with business office concepts, computer software,

accounting techniques, and professional administrative.

Must have a valid California Driver’s License. Also attached printout from

the Department of Motor Vehicle to pass a security background check.

Must acknowledge and agree to maintain a Drug-Free workplace as a condition

of employment with the Pala Band of Mission Indians.

Indian preference will apply.

OTHER REQUIREMENTS:

All employees are expected to follow the Tribal Employee Handbook of the Pala

Band of Mission Indians and must adhere to any additional applicable addendums.

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